Contract Management Analyst- Extra Help

City of Oxnard•Oxnard, CA

9d•Onsite

About The Position

The City of Oxnard’s Public Works, Administration Division, is seeking an Extra-Help Contract Management Analyst with strong attention to detail, excellent organizational skills, and a focus on customer service to be a part of the team. This position will perform duties related to the public project procurement processes for the city. Under direction, performs a variety of technical and complex solicitation work, which includes independently developing and preparing solicitation documents and construction contract agreements related to public projects for the City, including posting of solicitations, attending pre-bid meetings, and performing related duties as assigned. Must possess excellent writing and customer service skills, and have the ability to work independently to research and develop complex solicitation documents under tight deadlines. Positions assigned to procurement may be responsible for: Coordinating the purchase of equipment, services, supplies or materials for the city; Developing specifications and solicitations; Evaluating and recommending action on bids and proposals; Receiving and processing requisitions; Preparing, evaluating and recommending action on bid documents; Administering cooperative purchasing agreements; Negotiating contracts; Assisting with preparation of specifications, proposals, evaluations and awards; Coordinating disposition of surplus property; Developing and maintaining vendor relationships; Ensuring compliance with policies and procedures.

Requirements

Associate’s degree (or 60 units working towards a Bachelor’s Degree) in business administration, finance, accounting, or a related field, and four (4) years of paraprofessional-level experience comparable to an Administrative Services Coordinator/Support Supervisor or an Administrative Services Specialist, Senior with the City of Oxnard in purchasing in a governmental setting; OR Bachelor’s degree in business administration, finance, accounting, or a related field, and two (2) years of paraprofessional-level experience comparable to an Administrative Services Coordinator/Support Supervisor or Administrative Services Specialist, Senior with the City of Oxnard in purchasing in a governmental setting.
Must be able to effectively communicate in English, both orally and in writing.
Candidates must be proficient and comfortable with computer use to perform functions associated with ongoing work.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.
Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.
Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.
Must possess excellent writing and customer service skills, and have the ability to work independently to research and develop complex solicitation documents under tight deadlines.

Nice To Haves

Strong attention to detail
Excellent organizational skills
Focus on customer service

Responsibilities

Receive documents from departments for solicitation requests, review and verify all documents for completeness, assist Contract Analysts in preparing and creating bid documents.
Check City’s eProcurement website daily for questions that come in from open solicitations and reach out to the project manager to provide responses.
Set up pre-bid meetings (job-walks), scheduling vendor presentations.
Collaborate with our Legal Office regarding applicable laws to ensure all solicitations conform to State laws, including California Public Contract Code (PCC).
Maintain electronic and hardcopy procurement and contract files, ensuring completeness.
Ability to work independently, keep records organized, and assist with meeting deadlines.
Performs professional financial, managerial and/or operational analysis work and/or provides program coordination and administration of assigned area.
Responds to inquiries from internal and external customers; conducts research, audits and/or assessments; provides information, guidance and materials in support of designated programs; troubleshoots issues and resolves problems; and provides project staff support, liaison services and/or general oversight to designated committees, external stakeholders or project teams.
Monitors and ensures compliance with policy, procedures, standards and/or regulations.
Gathers information, analyzes data, identifies requirements and trends, and presents findings; prepares, updates and maintains records, reports, presentations, marketing materials and databases; provides recommendations and implements solutions in support of assigned area.
Provides analytical support and coordination of special projects, as assigned.
Performs other duties of a similar nature and level as assigned.