Contract Maintenance Professional Level 3

Birchmere Group•Ft. Meade, MD

About The Position

Assist the Government in administering contracts to include drafting of modifications to contract documents such as TTOs, Award Fee Plans, and CDRLs; tracking, analyzing, and reporting contract costs; and monitoring and reporting on contractor performance to ensure compliance with contract terms and receipt of goods and services. The Level 3 Contract Maintenance Professional shall possess the following capabilities: Update burn rates using corporate template; conduct burn rate analysis and track funding run out dates. Review invoices in accordance with the most recent BM&A Invoice Review Desk Guide and contract clauses; report any discrepancies to Government Contract Manager (GCM). Draft modification to existing Technical Task Orders (TTOs). Refine requirements with COR-T to ensure within contract scope; draft TTOs for CM. Prepare TTO/Delivery Order funding tables. Prepare de-obligation forms including all applicable attachments. Review/track requisitions for accuracy and communicate to BFMs corrections needed in order to adhere to GCM’s plan. Track contract funding against DoD/BM&A goals for commitment, obligation, and outlay Track contract costs at the TTO, fundcite/CLIN/SLIN, and budget center levels. Analyze estimates provided by contractors to determine if estimates are in alignment with CM guidance and burn rate analysis. Analyze QAR data to ensure in line with burn rate analysis prior to COR submission/approval. Review spend plan data to ensure contracts have sufficient funding planned. Assist with the validation of ULO and TAR lines for contracts. Identify cost overruns and underruns on contracts. Track award fee pool and calculate earned fee for the period as well as any incurred interest. Assist in preparing contract funding estimates for Continuing Resolutions (CRs) and for spend plan build. Track CPEA due dates and consolidate Government-provided input on past performance. Utilize appropriate CPEA form for given contract type. Assist the GCM in monitoring contract performance through attendance at Contract/Program Status Reviews. Track due dates for award/incentive fee documentation and consolidate Government-provided input on contractor performance using the standard BM&A report format. Compare submitted resumes against labor category requirements and report any discrepancies to GCM. Assist in responses to data calls for contract execution information Conduct contract maintenance activities for a wide variety of contract types. Track receipt of CDRL items, including CAP and annual inventory reports, against due dates and report any discrepancies with format, distribution, schedule and/or content to the GCM. Review DD254s annually to ensure contact, vendor, and access/storage requirements are accurate and appropriate for work being performed. Assist the Government in identifying future ordering period/fiscal year/option year contract requirements. Conduct contract maintenance activities for complex contracts with many TTOs.

Requirements

Twelve (12) years of DoD, IC, or commercial experience in contract management or finance and a Bachelor’s Degree with a business focus is required
Experience in the tracking of programs/project/contract status in areas of cost, schedule and performance is required
Experience writing Completion tasks is required
Experience with award fee incentivized contracts required
Intermediate proficiency with MS Excel is required to include demonstrated use of pivot tables, slicers, and pivot charts

Nice To Haves

In lieu of a degree, Certified Federal Contracts Manager (CFCM) certification, or CDFM certification or DAWIA Level I in both Contracting and Program Management plus an additional three (3) years of directly related experience for a total of fifteen (15) years may be substituted
In lieu of certification, an additional two (2) years of directly related experience for a total of seventeen (17) years may be substituted
Experience using NSA’s financial management system and its interfaces (currently FACTS and CMIS) is preferred

Responsibilities

Update burn rates using corporate template
Conduct burn rate analysis and track funding run out dates
Review invoices in accordance with the most recent BM&A Invoice Review Desk Guide and contract clauses; report any discrepancies to Government Contract Manager (GCM)
Draft modification to existing Technical Task Orders (TTOs)
Refine requirements with COR-T to ensure within contract scope; draft TTOs for CM
Prepare TTO/Delivery Order funding tables
Prepare de-obligation forms including all applicable attachments
Review/track requisitions for accuracy and communicate to BFMs corrections needed in order to adhere to GCM’s plan
Track contract funding against DoD/BM&A goals for commitment, obligation, and outlay
Track contract costs at the TTO, fundcite/CLIN/SLIN, and budget center levels
Analyze estimates provided by contractors to determine if estimates are in alignment with CM guidance and burn rate analysis
Analyze QAR data to ensure in line with burn rate analysis prior to COR submission/approval
Review spend plan data to ensure contracts have sufficient funding planned
Assist with the validation of ULO and TAR lines for contracts
Identify cost overruns and underruns on contracts
Track award fee pool and calculate earned fee for the period as well as any incurred interest
Assist in preparing contract funding estimates for Continuing Resolutions (CRs) and for spend plan build
Track CPEA due dates and consolidate Government-provided input on past performance
Utilize appropriate CPEA form for given contract type
Assist the GCM in monitoring contract performance through attendance at Contract/Program Status Reviews
Track due dates for award/incentive fee documentation and consolidate Government-provided input on contractor performance using the standard BM&A report format
Compare submitted resumes against labor category requirements and report any discrepancies to GCM
Assist in responses to data calls for contract execution information
Conduct contract maintenance activities for a wide variety of contract types
Track receipt of CDRL items, including CAP and annual inventory reports, against due dates and report any discrepancies with format, distribution, schedule and/or content to the GCM
Review DD254s annually to ensure contact, vendor, and access/storage requirements are accurate and appropriate for work being performed
Assist the Government in identifying future ordering period/fiscal year/option year contract requirements
Conduct contract maintenance activities for complex contracts with many TTOs