Contract Liaison Specialist

Capstone Mining•Miami, AZ

10d•$90,000 - $112,000•Onsite

About The Position

The Company Contract Liaison is a member of the Pinto Valley Contract Execution team and is responsible for ensuring that both the company and the contractor fulfill the roles, responsibilities, and requirements defined in the contract. In this role, they will work closely with the Contractor and the Company Area Representative to support contract execution, compliance, and performance.

Requirements

Candidates must work effectively in a team environment
Candidates must be able to multitask
Candidates must communicate fluently in English

Nice To Haves

At least three years of experience managing contractors
Proficiency in Microsoft Office or Microsoft 365

Responsibilities

Confirm plant and equipment provided to complete works under the Contract is fit for purpose
Ensure all vehicles, tools, and equipment to be used are in a safe condition, working and have had the appropriate Pinto Valley inspections and sign offs.
Confirm all Contractors mobilized by the Contractor are qualified to complete the task safely and competently
Ensure permit systems and emergency procedures must be explained
Ensure Contractor has received all Pinto Valley SOPS detailed in the scope of work
Ensure Contractors, their employees, and sub-contractors must comply with all Pinto Valley standards, policies, and procedures
Ensure the contractor provides approved Safety Data Sheets (SDS) and produce technical data for all materials brought onto the Pinto Valley site
Ensure the contractor and its employees have access to the company’s SDS and product technical data system in compliance with Occupational Safety and Health Administration (OSHA) requirements.
Impose appropriate HSE standards, policies, and procedures, ensuring that each Contractor understands if they are operating under Pinto Valley’s or their own approved Health and Safety Plan. Audit the Contractor’s compliance with these plans, at least on an annual basis
Authorize the Contractor to commence work when the mobilization requirements have been met
Monitor the HSE performance of Contractors under their supervision and ensure that Contractors are operating safely
Where non-compliance is identified, direct the Contractor to take action to comply
Direct the Contractor to cease work until the non-compliance is corrected where appropriate/required
Recommend to the Commercial Manager to terminate a Contract where the severity or frequency of non-compliance demands such action
When required, work with Procurement and the contractor to identify and prepare any necessary contract change orders (CCOs).
Ensure the contractor follows the company’s incident reporting and investigation standards. Review all incident reports and findings thoroughly, and confirm the corrective actions are appropriate.
Ensure a system is in place for validating or cross-checking Invoices. Many contracts, especially labour contracts with sign-off sheets, require daily information and data input for validation.
Ensure Contractor invoices are in conformance with the terms of the Approve Contractor invoices for payment or recommend them for approval to pay.
Ensure that Contractors only complete work that has been assigned and approved by the Contract Owner
Demobilize contractor from site
Once all Contractors are demobilized and deactivated in systems
Perform administration duties by inputting data or information required to manage contracts

Benefits

401(k) Savings Plan – Eligible from day one, contribute up to 30% of your salary with a dollar-for-dollar company match up to 6%, fully vested immediately.
Retirement Boost – The company contributes 8.5% of your salary, increasing to 14.2% after reaching the Social Security wage base, with 100% immediate vesting.
Employee Share Purchase Plan – After three months, contribute 2% to 7% of your salary (max $5,000/year) to buy company shares, with a 50% company match, fully vested upon grant.
Annual Short Term Incentive Bonus – Up to 15%
4-day, 10-hour work schedule
Affordable Medical, Dental, and Vision benefits (effective on start date), including Telehealth options and additional supplemental insurances
Disability and Life Insurance (effective on start date)
Paid time-off, including vacation, holidays, sick leave, and parental leave
Employee Assistance Program
Internal progression opportunities
Tuition reimbursement
Discounted insurance plans for pets, automobiles and homes