Contract Invoice Compliance Specialist, Accounts Payable - UT System Administration

University of Tennessee•Knoxville, TN

About The Position

The Contract Invoice Compliance Specialist supports University accounts payable and financial compliance operations by reviewing vendor invoices for adherence to contractual terms, University policies, and established payment procedures. The position audits invoices in the University’s enterprise resource planning (ERP) system, processes designated invoice types, assists with wire-payment review and clearing activities, and provides guidance on routine invoice, contract, and policy questions. The role requires strong attention to detail, sound judgment, analytical ability, and the ability to apply established financial controls while meeting processing deadlines. The successful candidate will hold a bachelor’s degree in accounting, finance, business administration, or a related field, or have an equivalent combination of education and relevant experience. Relevant experience may include accounts payable, invoice processing, contract administration, procurement operations, financial compliance, or a related financial field. Experience using an ERP system or comparable financial-management system is also required.

Requirements

Bachelor’s degree in accounting, finance, business administration, or a related field, or an equivalent combination of education and relevant experience.
Experience in accounts payable, invoice processing, contract administration, procurement operations, financial compliance, or a related financial field.
Experience using an ERP system or comparable financial-management system.
Ability to review financial documentation, identify discrepancies, and apply established procedures accurately.
Knowledge of accounts payable, invoice-review, contract-compliance, and payment-control practices.
Ability to interpret and consistently apply established policies, contract terms, procedures, and documentation requirements.
Ability to analyze invoice and payment information, identify exceptions, and resolve routine discrepancies.
Strong attention to detail and organization, with the ability to manage multiple priorities and deadlines.
Strong written and verbal communication skills, including the ability to provide clear guidance to varied stakeholders.
Proficiency with ERP systems, spreadsheet software, email, and standard business applications.
Ability to maintain confidentiality and appropriately handle sensitive financial information.

Nice To Haves

Experience reviewing invoices for contract compliance, spending limits, terms and conditions, or supporting-documentation requirements.
Experience processing wire payments, 1099-K-related invoices, tuition payments, insurance payments, or other specialized payment activity.
Experience in a large, complex, or higher-education organization.
Knowledge of accounts payable controls, purchase orders, contracts, and payment-documentation standards.

Responsibilities

Review vendor invoices in the University ERP system for compliance with contract terms, University policies, approval requirements, and payment procedures.
Audit invoice activity for spending limits, service periods, payment terms, contract dates and conditions, pricing, required approvals, and supporting documentation.
Research incomplete, inaccurate, unsupported, duplicate, or noncompliant invoice activity and coordinate with departments, vendors, procurement staff, or other stakeholders to obtain corrections or documentation.
Maintain records of invoice reviews, exceptions, approvals, and supporting documentation according to University procedures and records-retention requirements.
Escalate complex, unresolved, or higher-risk compliance concerns according to established procedures.
Enter 1099-K, tuition, insurance, and other designated invoices accurately and promptly in the University ERP system.
Review payment documentation for completeness, appropriate approvals, accounting information, and required support before processing.
Assist with audits of invoices requiring wire transfers, including review of supporting documentation, approvals, payment instructions, and applicable controls.
Support routine payment corrections, research, and documentation activities.
Respond to routine inquiries from University departments, vendors, and internal stakeholders about invoices, contracts, payment status, and University policies.
Provide guidance on invoice documentation, contract-payment requirements, approval processes, and accounts payable procedures.
Route complex policy questions, contract exceptions, and unresolved issues to appropriate staff or leadership.
Maintain current knowledge of the University ERP system, payment procedures, and relevant University policies.
Assist with accounts payable projects, reporting, process documentation, and continuous-improvement efforts.
Identify recurring invoice, documentation, or contract-compliance issues and recommend practical process improvements.
Maintain confidentiality and appropriately handle sensitive vendor, contract, payment, and financial information.
Perform other related duties in support of accounts payable and financial operations.