Contract Coordinator – Personal Services Contract (PSK) Agreements

State of Oregon•Salem, OR

10d•$5,458 - $8,352•Hybrid

About The Position

The Oregon Department of Transportation (ODOT) is seeking a Procurement & Contract Specialist 2, specifically a Contract Coordinator for Personal Services Contract (PSK) Agreements, to join their Support Services Division – Procurement Office in Salem. This role is crucial in managing a wide range of contracts, from personal and professional services to public improvement agreements. The Contract Coordinator will guide each contract from its initial request through final execution, ensuring compliance with state and federal requirements while supporting business partners across Oregon. The position offers a hybrid remote alternate worksite option, with occasional requirements to work from the Salem office for training or business needs. ODOT's mission is to provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. They encourage applications from all backgrounds and abilities.

Requirements

Four (4) years procurement and contract experience related to the position.
Two of the four years must have been at the professional-level such as developing and administering standard contracts, agreements, or solicitations.
A bachelor’s degree and one (1) year of professional-level procurement and contract experience related to the position.
Any combination of experience and education equivalent to four (4) years of procurement and contract experience related to the position.

Nice To Haves

Demonstrated leadership and ability to add value for customers or work groups by using problem solving methods.
General contracting knowledge in the public or private sector.
Communication and presentation skills with a variety of audiences in various settings (in person, written and verbal).
Experience interpreting and applying statutes, rules and policies in contracting or business decisions.

Responsibilities

Plan and develop solicitations using Request for Proposals, Requests for Information, Invitations to Bid and other procurement methods.
Advise business partners on the best approach for solicitations.
Conduct market research for sole source procurements and guide partners through required outsourcing analysis.
Collaborate with technical staff and business partners to develop specifications, scope of work and deliverables for solicitations and contracts.
Translate program requirements into compliant contract terms and develop final contract documents using standard procedures and templates.
Evaluate contracts and solicitations for performance risk, tailoring bonding and insurance requirements accordingly.
Lead pre-bid conferences, respond to bidder inquiries and manage solicitation addenda and publication processes.
Evaluate bidder responses against selection criteria; manage the contractor selection and award process.
Negotiate contract terms and pricing to minimize performance risk and ensure value for services.
Develop and administer cooperative procurement agreements with other agencies ensuring alignment with funding guidelines and requirements.
Provide technical assistance, training, and guidance on procurement laws, procedures, tools, and best practices to agency staff and the vendor community.
Occasional travel in and out of Oregon to attend meetings, conferences and trainings as needed.
Work in an office environment with hybrid work options available.