Contract Coordinator II - Health Department

Pima County•Tucson, AZ

33d

About The Position

The Contract Coordinator II is a key contributor within the Pima County Health Department Grants and Contracts team, supporting the development and processing of contracts and procurements through thoughtful analysis, strong collaboration, and a proactive approach to problem-solving. This position works closely with Health Department divisions to help develop contract and procurement documents, guide items through internal review, and support timely, accurate processing in alignment with County requirements. This role also serves as an important liaison with the Procurement Department to conduct procurements and route items for approval through the Procurement Department, Grants Management and Innovation Department, and the Board of Supervisors, when required. The position is ideal for someone who brings initiative, sound judgment, and attention to detail to their work, and who enjoys partnering with internal stakeholders to move complex processes forward. The Contract Coordinator II plays an important role across all phases of the procurement and contracting process, using critical thinking to evaluate information, identify issues, recommend practical solutions, and support successful outcomes. Through clear communication, teamwork, and a customer-focused mindset, this position helps strengthen procurement and contracting operations across the Pima County Health Department

Requirements

Bachelor’s degree from an accredited college or university in public or business administration, supply chain management, or a closely-related field as determined by the department head at the time of recruitment AND two years of experience administering, developing, evaluating, and/or writing contracts. (Relevant experience and/or education from an accredited college or university may be substituted.)
Two years with Pima County in a Contract Coordinator I position.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
Valid driver license is at time of application.
Valid AZ driver license is at time of appointment.
The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
Failure to obtain and maintain the required licenses and certifications shall be grounds for termination.
Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.

Nice To Haves

Minimum one (1) year of experience collaborating with and guiding internal customers through the procurement process.
Minimum one (1) year of experience developing grant budgets and or overseeing grant and or sub-award application processes.
Minimum one (1) year of experience creating and or editing contracts in Microsoft Word and/or Adobe.
Minimum one (1) year of experience working with contract management systems, with a preference for Workday.
Minimum one (1) year of experience working in a public health setting.

Responsibilities

Leads the procurement process for complex public service contracts, including developing procurement strategies, drafting RFPs, evaluating proposals, and negotiating contract terms and conditions
Manages the contract lifecycle from initiation to closeout, ensuring compliance with regulatory requirements, organizational policies, and industry standards
Monitors contract performance and adherence to contractual obligations, timelines, and quality standards
Conducts regular contract reviews and audits to identify risks, issues, and opportunities for improvement
Provides guidance and assistance to junior staff on contract administration, procurement procedures, and contract management best practices
Serves as a liaison between the organization and external vendors, stakeholders, and legal counsel during contract negotiations and dispute resolution
Develops and maintains effective relationships with internal departments to facilitate collaboration and communication on contract-related matters
Prepares and presents reports, presentations, and recommendations to senior management regarding contract status,performance metrics, and compliance issues
Participates in the development and implementation of contract management policies, procedures, and training programs
Ensures accurate documentation, record-keeping, and archiving of contract documents, amendments, and correspondence.