Contract Coordinator – Highway Construction (Multiple Positions)

State of Oregon•Salem, OR

8d•$4,545 - $7,049•Hybrid

About The Position

The Oregon Department of Transportation is seeking two detail-driven organizers to join their Procurement Office in Salem as Contract Coordinators. In this role, you will lead weekly bid openings, review project requirements, evaluate contractor submissions, and ensure contracts move smoothly from start to finish. This position is ideal for individuals who enjoy coordinating information, ensuring accuracy, and supporting both agencies and contractors. One position is permanent, and the other is a limited duration appointment expected to end on or before 6/30/2027, with the potential to become permanent. Most of the work can be conducted in a hybrid remote alternate worksite, but a minimum of one day per week in the Salem office is required, with initial training necessitating 3-5 days in the office. ODOT is committed to providing a safe and reliable multimodal transportation system and encourages applications from all backgrounds and abilities.

Requirements

Three (3) years’ paraprofessional or technical-level experience in a related field such as general business, accounting, contracts, purchasing, or project administration support OR A bachelor’s degree will substitute for the experience.
A one-year certificate in supply chain, logistics management, procurement, or a related field will substitute for one year of experience.

Nice To Haves

Experience with a high level of detail and oversight reviewing documents and ensuring accuracy in a time sensitive environment.
Experience monitoring and maintaining processes, following procedures, and ability to know when action is needed to be taken.
Experience developing collaborative and cooperative relationships with peers, management and external customers.
Experience in procurement or related field such as general business, accounting, contracts, purchasing or project administration support.
Strong experience with communication, organization, and data entry, and technology such as Microsoft Word, Excel, Outlook, PowerPoint and Teams.

Responsibilities

Review solicitation, project specifications and addenda.
Create reports and documents for posting on the website and distribution to the contracting community, including posting bid data.
Coordinate and facilitate weekly public bid openings.
Understand and apply state and federal laws, rules, regulations and specifications for highway construction contracts.
Research applicable law, rule, regulation, specification or case history to recommend acceptance or rejection of bids.
Review and evaluate bid proposals.
Analyze construction engineering budgets.
Prepare and submit award or rejection recommendations.
Coordinate requests for anticipated items and other technical questions or reviews.
Prepare award letter and appropriate instructions to send with contracts to prime contractor.
Prepare contract signature pages, performance and payment bond pages.
Review signed contract and insurance, and bond information for accuracy and project specification compliance.
Issue Notice to Proceed to contractors to begin work and notify field personnel.
Distribute copies of signed contract to contractors and ODOT project managers.
Analyze and approve annual prequalification applications from prime contractors.