Construction Contract Coordinator - Temporary

City of San Antonio • 78205, TX

1d • Hybrid

About The Position

Under general direction, is responsible for coordinating and conducting contract initiation, monitoring, or compliance activities, in accordance with the City's contracting policies and procedures. Working conditions will be in both an office setting and in the field. The position requires frequent site visits to residential properties and construction sites throughout the City. May exercise supervision over assigned staff. This position is an "unclassified" temporary position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

Requirements

• Bachelor's Degree from an accredited college or university.
• Three (3) years of increasingly responsible experience in contract management, preparation, or compliance.
• Valid Class "C" Texas Driver's License.
• Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing.
• Knowledge of contract management standards, planning, solicitation processes, contract monitoring and compliance practices.
• Knowledge of Federal, State, and local laws, ordinances, policies, procedures and regulations pertaining to contracts.

Nice To Haves

• Experience in residential construction, rehabilitation, project coordination, project management, contract administration, or related experience.
• Experience reading and interpreting construction plans, specifications, estimates, and scopes of work.
• Experience managing multiple projects simultaneously.
• Experience with stakeholder conflict resolution.
• Knowledge of residential construction practices, building systems, and the permitting process.
• Bilingual in English/Spanish.

Responsibilities

• Manage and coordinate residential construction activities for NHSD Home Rehabilitation programs.
• Serve as liaison between homeowner and contractor regarding City home rehabilitation project scope of work performed.
• Perform monitoring and compliance activities for City home rehab projects and contracts, regarding scope of work and quality of work performed.
• Responsible for multiple site visits based on program/project needs.
• Implements the practices and procedures established for contract initiation, monitoring, or compliance.
• Performs initiation, monitoring, or compliance activities for City contracts.
• Prepares detailed written reports and presentations regarding contracting projects.
• Performs special reviews, projects, and programs, and may prepare Requests for Proposals (RFP's).
• Provides technical assistance and direction regarding contract compliance.
• Provides staff support as required for special projects.
• Performs related duties and responsibilities as required.
• Provides direction to staff regarding improvements to contracting procedures.
• Supervises staff and gives direction regarding contract compliance issues and related matters.
• Oversees all negotiations, terminations, and renegotiations of contracts.
• Approves or rejects requests for deviations from contract specifications and delivery schedules.
• Develops contract compliance work plans and objectives.
• Conducts presentations regarding contracting projects.
• Conducts residential property assessments and develops scopes of work for rehabilitation projects.
• Coordinates project activities from application approval through construction closeout.
• Reviews contractor bids, change orders, permits, and project documentation for completeness and compliance.
• Ensures compliance with applicable federal, state, local, and program requirements.
• Maintains accurate project records and enters data into departmental tracking systems.
• Coordinates with Development Services, Historic Preservation, utility providers, contractors, and homeowners throughout project delivery.
• Ability to operate a computer keyboard and other basic office equipment.
• Skill in utilizing a personal computer and associated software programs.
• Ability to understand contract management data, documents, and reports.
• Ability to understand and interpret financial and cost accounting data.
• Ability to work independently and perform contract services projects from inception to completion.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with co-workers, City Management and their staff, vendors and contract service providers, and the general public.
• Ability to maintain confidentiality of information.
• Ability to perform all the intellectual and analytical requirements of the position, including decision-making.

Benefits

• Pre-employment drug testing
• Background checks
• Physical, motor vehicle record evaluation, and additional background checks may be conducted if required for the position.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level