Contract Compliance Officer

City of Cleveland • 4503 - Recreation - Commissioners Office, OH

1d • Hybrid

About The Position

Under administrative direction, the Contract Compliance Officer coordinates and administers departmental contract, procurement, legislative, and compliance activities. This includes preparing, processing, and monitoring legislation necessary to authorize departmental programs, procurements, agreements, contracts, expenditures, and related actions. The role involves coordinating the development and processing of various procurement documents, ensuring required documentation is complete, and serving as a liaison with various City departments, boards, commissions, vendors, contractors, consultants, and other entities regarding contract, legislative, procurement, and compliance matters. The officer will track legislation, contracts, and procurement actions from initiation to completion, maintain records, and identify outstanding requirements to ensure timely completion and compliance. Other duties as assigned are also part of this role.

Requirements

• Associate’s Degree in Business Administration, Public Administration, Finance, Procurement, Contract Management, or a related field is required. (Substitution: Two years of relevant experience may substitute for each year of college education lacking, or an equivalent combination, of training, education or experience.)
• Three years of experience in contract administration, procurement, legislative processing, compliance, public administration, or a related field is required.
• Must be proficient in Microsoft Office or comparable business software applications.
• Valid State of Ohio Driver’s License required.

Nice To Haves

• Knowledge of governmental contracting, procurement, legislative processes, and applicable federal, state, and local laws, ordinances, regulations, and administrative requirements is preferred.

Responsibilities

• Prepares, reviews, and processes legislative requests, legislative summaries, supporting documentation, Board of Control resolutions, Consultant Review Committee related documents, contract-related requests, funding documentation, and other materials required to advance departmental matters through the City's legislative and contracting processes.
• Coordinates the development and processing of Requests for Proposals (RFPs), Requests for Qualifications (RFQs), bids, professional service agreements, contracts, amendments, renewals, change orders, and other procurement and contracting documents.
• Ensures required documentation is complete and obtains appropriate departmental, City, and other required approvals.
• Serves as liaison with appropriate City departments, boards, commissions, vendors, contractors, consultants and other entities regarding contract, legislative, procurement and compliance matters.
• Tracks legislation, contracts, procurement actions, funding requests, approvals, and related assignments from initiation through final disposition.
• Maintains records and status reports; identifies outstanding requirements and follows up as necessary to facilitate timely completion and compliance.
• Draft, review, and track legislation, including ordinances, resolutions, and amendments.
• Coordinate submission of legislative items to City Council and relevant committees.
• Collaborate with department leaders on legislative and contracts.
• Serve legislative and contract liaison to other departments including Law, City Council, Finance, Finance, Mayor’s Office on Capital Projects, and others as needed.
• Monitor legislative calendars, deadlines, and compliance requirements.
• Research municipal codes, state statutes, and regulatory requirements impacting departmental operations.
• Maintain a legislative tracking system and status reports.
• Ensure contracts comply with municipal procurement policies and legal standards.
• Coordinate contract routing and approvals with Law, Finance, Procurement, and Risk Management.
• Track contract terms, renewals, expiration dates, and performance obligations.
• Maintain contract database and digital records.
• Assist with RFP/RFQ development and evaluation processes.
• Develop internal procedures for legislative and contract workflow efficiency
• Prepare reports, dashboards, and status updates for department leadership
• Ensure insurance and indemnification requirements are met.
• Other duties as assigned

Benefits

• The City's guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree