CONTRACT AUDITOR - 77000943

State of Florida•Tallahassee, FL

33d•Onsite

About The Position

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy. Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people. Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative, and committed to the vitality of the state and its environment. Visit our website for more information: MyFWC.com

Requirements

Four (4) years of experience in accounting or financial management, one (1) of which must have been in financial account management, auditing or account reconciliation, or Associate’s degree in accounting, finance or related field from an accredited college or university and one (1) years of professional experience in financial account management, auditing or account reconciliation can substitute for the required experience.
Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes.
Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application and resume.
Cover letter required and should provide information regarding any gaps in employment.
Knowledge of accounting and auditing principles, methods of reviewing and analyzing financial data, and basic management principles and practices
Knowledge of Florida Reference Guide to State Expenditures
Ability to assess budgetary needs and formulate policies and procedures
Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational and management analysis activities; to collect, evaluate and analyze data to develop alternative recommendations; and to document work and other activities relating to the improvement of operational and management practices
Ability to determine work priorities and ensure proper completion of work assignments; to communicate in writing and verbal effectively; to work independently, to solve problems and make decisions; and, to establish and maintain effective working relationships with others
Proficient in the use of Microsoft Excel, Word, Outlook, and Adobe Acrobat

Nice To Haves

The incumbent will be required to complete training and attain proficiency in the Florida PALM accounting system to effectively fulfill the responsibilities of this position.

Responsibilities

Performs lead accounting work by screening contract invoices, not limited to a specific type, to check for accuracy and completeness.
Determine transaction dates and invoices that require immediate payments.
Invoices are audited and reviewed for mathematical calculations, vendor identification numbers and correctness of remittance information, accounting codes, authorizations, and all required signatures.
Accurately inputs disbursements into FLAIR/ system(s) within five days of receipt in accounting office.
Must have a thorough knowledge of the Florida Statutes, comptroller rules, and internal procedures that pertains to the auditing and processing of disbursements.
Enter, review and maintain encumbrances for contract payments in FLAIR.
Process monthly contract invoices as assigned and monitor encumbrance amount for any adjustments needed.
Correspond with Financial Management section to process necessary adjustments.
Correspond with contract managers regarding billed services and the deliverables as stated on the contract summary form.
Work in conjunction with the staff in general services as new contracts are established.
Notify appropriate personnel of additions, deletions, and errors in the Vendor Files.
Research inquiries and respond to vendors, staff, and other state agency personnel within the assigned time frame.
Use immediate reports function in FLAIR, RDS reports and MRE reports in Web focus in order to document reason for corrections.
Inform the supervisor in a timely manner of issues that may become a potential problem.
Accurately processes expenditure corrections as required to correct voucher errors using transactions 51, 58 and 96.
Serve as a backup for expenditure moves as needed during periods of backlog.
Monitors daily vouchers in FLAIR and communicates with Voucher Section on pending voucher schedules to ensure that DFS has received vouchers to ensure the agency's Prompt Pay Compliance is satisfied.
Reviews Department of Financial Services invoice/voucher returns and make recommendations for corrective actions by the third business day for items still pending.
Confirm with FBO staff status of pending issues to ensure timely response to DFS.
Determine areas of improvement and repeat offenders of errors for recommended training needs. Make recommendations and assist in the implementation of the changes.
Review daily disbursement vouchers for accuracy prior to submission to the voucher section.
Reviews all daily audited vouchers for required documentation prior to submission.
Communicate both verbal and written to assist Commission personnel, other state agency employees, and the public with any information pertaining to the payment of disbursements.
Performs other duties as assigned.

Benefits

Comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions.
Option of selecting between the FRS Pension Plan and the FRS Investment Plan for retirement.
Tuition waiver program within the state university and community college systems.
Health Premiums $25.00- Single / $90.00- Family Biweekly
No Cost $25,000 Life Insurance
Nine Paid State Holidays, One Personal Holiday per year
4 hours Annual Leave and 4 hours Sick Leave accrued Biweekly
Retirement Plan Options
State University and College Tuition Waiver Program
On the Job Trainings
Support for family planning, including paid maternity leave, adoption benefits, Family and Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and paid leave for family and medical responsibilities for eligible employees.
Paid administrative leave for mentoring, volunteering, voting, and other reasons because we understand the importance of giving back to the community.