Contract and Grants Specialist (0097192T)

University of Hawaii•Kaka'ako - Honolulu, HI

13d•Onsite

About The Position

Assists the Research Program Administrator with the implementation of grant objectives and overall program and fiscal management. This includes ordering research supplies, equipment, and other resources essential to the scientific productivity of the principal investigators (PIs), and performing fiscal budgeting and forecasting. The role serves as a point of contact and resource liaison with vendors, core leaders, and project PIs. It is responsible for assisting with all human resources issues across grant projects and coordinating meetings, web seminars, video conferences, and teleconferences. The position also assists with preparing and presenting monthly and annual reports for PIs and non-competing and competing renewals, and with the completion of project tasks. Travel to national meetings is required. The role may serve as a working supervisor for staff and provides support for pre- and post-award grants management, as well as general administrative and fiscal support. This includes assisting with proposal preparation, budget development, assembly of proposal packages, and electronic submission. The specialist works with PIs and relevant offices to route proposals to external funding agencies, interacts with departments to clarify policies, and assists with the preparation and submission of large proposals. Responsibilities include reviewing solicitation guidelines and University policies to ensure technical and accounting elements meet agency requirements, budgets align with statements of work, costs are allowable, and cost-sharing commitments are attainable and approved. The role operates under time constraints and short deadlines, prepares and edits various documents, and provides fiscal support such as purchase orders, requisitions, travel requests, and p-card reallocation. The position reports to and works in conjunction with the Research Program Administrator.

Requirements

Possession of a baccalaureate degree in Business Administration, Biomedical Science, or related field; and 1 year(s) of progressively responsible professional experience with responsibilities for research and office management; or any equivalent education/training or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Functional knowledge of principles, practices, and techniques in the area of research and/or office management.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations, and systems associated with research and/or office management.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range of problems that may commonly occur in the area of research and/or office management.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
Demonstrated ability to operate a personal computer, apply word processing software, and spreadsheet software.
Ability to work effectively in a culturally sensitive manner with people from diverse cultural and socioeconomic backgrounds.
Proficient in computer and database applications, including Microsoft Outlook, Word, Excel, and REDCap.
Ability to compile and interpret data.
Able to lift up to fifteen (15) pounds independently or with assistance.
Ability to multi-task and assess situations to prioritize tasks based on importance and deadlines.
Demonstrated strong interpersonal skills.
Ability to travel to various geographic allocations.

Nice To Haves

Familiarity with UH, RCUH, State, and Federal policies and procedures.
Work experience in a sponsored projects office or business office handling pre- and post-award functions for extramurally funded grants and contracts.
Work experience assisting with grant submissions to agencies such as the National Institutes of Health (NIH), biomedical, and allied health funding agencies.
Ability to create effective presentations that display data, events, and activities in a clear and succinct manner using a variety of media.
Experience using the Kuali Financial System (KFS), RCUH Financial and HR Systems, and myGRANT.

Responsibilities

Assists the Research Program Administrator with the implementation of grant objectives and overall program and fiscal management.
Orders research supplies, equipment, and other resources.
Performs fiscal budgeting and forecasting.
Serves as a point of contact and resource liaison with vendors, core leaders, and project PIs.
Assists with human resources issues across grant projects.
Coordinates in-person meetings, web seminars, video conferences, and teleconferences.
Assists with preparing and presenting monthly and annual reports for PIs and renewals.
Assists with completion of project tasks.
Travels to national meetings as required.
May serve as a working supervisor for staff.
Provides staff supporting pre- and post-award grants management and general administrative and fiscal support.
Assists with proposal preparation, budget development, assembly of proposal packages, and electronic submission.
Works with PIs and relevant offices in the timely routing of proposals to external funding agencies.
Interacts with departments to clarify policies and procedures.
Assists with preparation and submission of large proposals.
Reviews materials related to RFAs and solicitation guidelines and University policies.
Ensures technical and accounting elements meet agency requirements.
Ensures budgets align with statements of work.
Ensures costs are allowable under OMB Uniform Guidance and other applicable policies.
Ensures cost-sharing commitments are attainable and approved.
Works under time constraints and short deadlines.
Prepares and edits reports, agendas, letters, and complex documents.
Gathers, interprets, and analyzes information.
Provides fiscal support, including the preparation of purchase orders, requisitions, travel requests, and p-card reallocation.
Reviews and ensures the appropriateness and correctness of travel documents and processes for payment.
Reports to and works in conjunction with the Research Program Administrator.
Performs other duties as assigned.