Contract Analyst

UCSF • San Francisco, CA

1d • Onsite

About The Position

The Contract Analyst is responsible for adhering to all policies and procedures outlined in the University of California Office of the President (UCOP) Facilities Manual, applicable statutes, the Public Contract Code, Regental policies, UCSF Campus policies, and departmental procedures related to contract processing, selection of Design Professionals, Professional Service Agreements, change orders, and contract amendments. This role involves performing analysis and evaluation of prequalification documents, reviewing specifications, preparing bidding documentation, awarding construction contracts, and assisting with other administrative tasks related to contracts. The position requires professional skills in contract administration to draft and issue various contracts, demonstrating good judgment in selecting methods for obtaining solutions, identifying potential contractors, conducting bidding processes, drafting contract terms, and ensuring compliance throughout the contract lifecycle. The Contract Analyst will collaborate with the Contracts Manager on the custody and administration of all contract files and legal documents, develop and implement records maintenance and retention protocols in line with University retention policy and State record maintenance law, and assist in managing the contracts database within the Design and Construction Business System. Additionally, this role will support the team in tracking, monitoring, and updating contract templates, desk procedures, departmental activity reports, and performing other assigned duties.

Requirements

• Follow all policies and procedures as set forth in the University of California Office of the President (UCOP) Facilities Manual, all applicable statutes, the Public Contract Code and Regental policies, UCSF Campus policies and departmental procedures as they related to the processing of contracts, the selection of Design Professionals, Professional Service Agreements, change orders and contract amendments.
• Perform analysis and evaluation of prequalification documents.
• Review of specifications.
• Prepare bidding documentation.
• Award construction contracts.
• Assist in all other administrative task related to contacts as needed.
• Demonstrates professional skills as an experienced contract administrator to draft and issue varied contracts.
• Demonstrates good judgment in selecting methods and techniques for obtaining solutions, including identifying potential contractors, conducting the bidding process, drafting contract terms, and ensuring compliance with contract terms through contract completion.
• Work with the Contracts Manager on custody and administration of all contract files and legal documents.
• Develop and implement records maintenance and retention protocol in accordance with University retention policy and State record maintenance law.
• Assist in managing the contracts database residing in the Design and Construction Business System.
• Assist the team in tracking, monitoring and updating contract templates, desk procedures, departmental activity reports.
• Perform other duties as assigned.

Responsibilities

• Follow all policies and procedures as set forth in the University of California Office of the President (UCOP) Facilities Manual, all applicable statutes, the Public Contract Code and Regental policies, UCSF Campus policies and departmental procedures as they related to the processing of contracts, the selection of Design Professionals, Professional Service Agreements, change orders and contract amendments.
• Perform analysis and evaluation of prequalification documents.
• Review of specifications.
• Prepare bidding documentation.
• Award construction contracts.
• Assist in all other administrative task related to contacts as needed.
• Draft and issue varied contracts.
• Identify potential contractors, conduct the bidding process, draft contract terms, and ensure compliance with contract terms through contract completion.
• Work with the Contracts Manager on custody and administration of all contract files and legal documents.
• Develop and implement records maintenance and retention protocol in accordance with University retention policy and State record maintenance law.
• Assist in managing the contracts database residing in the Design and Construction Business System.
• Assist the team in tracking, monitoring and updating contract templates, desk procedures, departmental activity reports.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed