Contract Analyst II

Fairfax County•Fairfax (Ej32), VA

5h•Hybrid

About The Position

The Fairfax County Department of Public Works and Environmental Services (DPWES) is seeking two proactive Contract Analyst II to serve as on-site Subject-Matter Experts (SMEs). In this role, they will lead contract administration and financial oversight to ensure service contracts are compliant, competitively sourced, accurately billed, and aligned with operational needs. The role includes regular on-site presence and coordination with Department of Procurement and Material Management (DPMM), operations, and finance. DPWES is a diverse, nationally accredited, and award-winning public works agency with approximately 1,000 employees providing solid waste, capital facility development, wastewater, stormwater, urban forestry, and land acquisition management services for the most populous county in Virginia. Join our team to help us protect the environment and serve the people of Fairfax County by creating and preserving a sustainable community that is an ideal place to live, work, and play for everyone.

Requirements

Graduation from an accredited four year college or university with a bachelor's degree in business administration, public policy, public administration or a field related to the assigned functional area; plus two years of professional level experience in contract administration or a related field.
Valid driver's license.
Ability to effectively communicate, both verbally and in writing.
Ability to input, access, and retrieve information from a computer.
Ability to lift up to 25 lbs. without assistance.
Ability to operate a vehicle.
Ability to perform repetitive hand, arm, wrist and shoulder movements.
Ability to stand, stoop, bend, stretch, walk, climb, sit, kneel, crouch, reach, crawl, lift and handle materials with manual dexterity.
Working knowledge of the mission, goals and objectives of the organizational unit, program or activities to which incumbent is assigned.
Knowledge of the principles, practices and techniques relating to procurement and contract administration.
Ability to use research methods to gather, analyze and interpret data.
Ability to evaluate proposals and solutions in terms of benefits, costs, and overall impact on the project, program, or organization.
Ability to use information systems to prepare documents and to store, manipulate, analyze and present information.

Nice To Haves

At least 4 years of contract administration experience with at least two years with direct government contracting experience.
Three or more years of experience drafting, reviewing, and negotiating contract terms and conditions, including renewals, amendments, and change orders.
Three or more years of experience conducting cost, price, and financial analyses to support contract decisions, vendor evaluations, and compliance reviews.
Three or more years of experience in analytical role requiring contract interpretation, invoice validation, and financial controls.
Proficiency with reporting tools and data validation workflows.
Bilingual in English and another language.

Responsibilities

Lead full lifecycle contract administration, including drafting technical specifications, developing contract language, preparing amendments, and coordinating with DPMM to move contracts forward efficiently.
Serve as the primary point of contact for vendors, issuing solicitations, encouraging participation, communicating procurement requirements, and managing correspondence including notices of non-compliance and required corrective actions.
Conduct detailed invoice review, validation, and reconciliation, comparing invoices to contract terms, POs, operational logs, service reports, and usage data. Address discrepancies, coordinate corrections with vendors, and ensure timely resolution of billing issues.
Monitor and manage contract and purchase order spend, identifying discrepancies, overages, and cost control opportunities; ensure expenditures stay within approved limits.
Perform contract analysis by reviewing historical spend, vendor performance, and service delivery to recommend improvements, modifications, or re solicitations.
Provide analytical and business support, developing reports, tools, and performance metrics to support decision making, and assist with special projects and operational analyses.
Coordinate closely with operations, DPMM, IT, DVS, and senior leadership to ensure contract requirements are met and procurement actions align with business needs.
Maintain compliance with safety protocols; work periodically in active operational environments with required PPE such as Hi Viz vests, steel toe boots, safety glasses, and hard hats.
Positions are designated Emergency Service Personnel and must comply with DPWES safety requirements.
Researches the availability of contracts that can meet the needs of the end user.
Administers contracts and ensures compliance with federal, state, and local procurement requirements.
Performs analyses to support contract negotiations, performance studies, utilization reviews, cost reasonableness studies, and expenditure history inquiries.
Assists staff in contract negotiations.
Oversees annual renewal process and periodic amendment process for contracts.
Writes solicitations and contracts.
Ensures vendors are in compliance with all aspects of the contract.
Mediates and resolves, where possible, disputes between program staff and contractors regarding contract terms.
Prepares the contract electronic and physical files.
Prepares federal, state, and county mandated reports and management studies regarding vendor services and operations.