Contract Administrator

Metrolinx

10h•Onsite

About The Position

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario. At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team. This role is an in office position (5 days per week) based at our 20 Bay Street location. Our team is highly collaborative, and much of our work benefits from in person co creation, relationship building, and hands on partnership with leaders across the organization. We offer flexibility in start and end times while maintaining core business hours for shared availability across the team. Our Operations Commercial Management team is seeking experienced Contract Administrator who will be tasked with managing a variety of contracts critical to Metrolinx’s daily operations. Please note this is a contract role upto 18 months

Requirements

Completion of a degree in Engineering, Business, Architecture, Contract/Construction Law, or a related discipline or a combination of education, training and experience deemed equivalent.
Demonstrated experience in procurement, strategic sourcing, contract management, supply chain
Knowledge of commercial and operational contract administration.
Direct experience with various procurement methods and specific experience in the Public Sector adhering to the BPS guidelines.
Excellent oral/written/presentation skills.
Experience in using MS Office suite.
Experience in using contract administration systems Oracle Unifier.(also Hexagon-Infor EAM)

Nice To Haves

Professional Engineer Ontario (P.Eng.), Certified Engineering Technologist (C.E.T.), Ontario Association of Architects (OAA), Project Management Professional (PMP), Supply Chain Management (SCMP) and/or Certified Construction Contract Administrator (CCCA) designation would be an asset, not mandatory.

Responsibilities

Prepares, reviews and administers contracts (e.g. Commercial Operations, Capital, construction, consulting contracts) during various stages of the contract management process, including: working with internal business units to define scope of project work and project specifications, identifying potential project risks and mitigation strategies to ensure risk mitigation and management, value management and cost control, participating in the preparation of scope for potential procurement/RFP documentation, monitoring contracts to ensure contracts are aligned with procurement /contract management strategies and are complying with the terms and conditions set out in the contractual agreements, and working with the Finance group to obtain budget approval for new contract tenders.
Reviews, validates and analyses the Division’s requirements, tenders and contract documents and determines/administers sourcing or category strategies to ensure that the overall contracting strategy and individual clauses/terms are applied appropriately and consistently to reduce risk and protect the interests of Metrolinx. Reviews contract management documentation to ensure required clauses are included and recommends changes/revisions where omissions/inconsistencies occur.
Identifies and advises on the resolution of a range of critical contract issues including contractor performance, and monitors contractor adherence to the terms of contractual agreements through vendor governance, enforcing contractual obligations and conditions by engaging internal legal representation as well as providing assistance in negotiations and resolution of matters, or enforcement of penalty clauses, Liquidated Damages, etc. Escalates politically sensitive issues/matters as well as those without precedent to Management.
In conjunction with internal business units, develops risk mitigation strategies for assigned spend categories.
Contributes expertise and advice to the design, planning, development and implementation of Operations’ contract management systems, standards and operational procedures, including recommendations to improve/adjust contract management processes, procedures, requirements, etc., based on the specific/unique needs of individual contracts, while ensuring alignment with corporate and statutory requirements and meeting the needs of internal and external clients/stakeholders.
Recommends/implements contract administration best practices and lessons learned from internal sources (e.g. internal business units). Monitors contract performance through the tracking of administrative and financial metrics to ensure compliance with contractual agreements.
Liaises with various internal stakeholders (e.g. internal project teams, Procurement, Legal, Finance etc.) with respect to all aspects of contract administration and risks including claims and dispute resolution.
Assists in standardizing and updating wording for terms of reference and supplemental conditions by recommending revised/updated language to ensure consistency in application and interpretation.
Systematically manages contract-related correspondence and documentation and ensures tracking of contract deliverables is proactively managed.
Advises, mentors and coaches team members and other employees on topics related to the incumbent’s area of expertise but does not guide employees in their day-to day activities