Contract Administrator
Reliable Fire Equipment•Alsip, IL
•Onsite
About The Position
The Contract Administrator is responsible for managing the contract/purchase order requirements of multiple projects at once. Working directly with project managers, subcontractors, and customers in a professional manner. This role requires the ability to focus in a fast-paced environment where priorities may shift, but essential duties can still be completed with speed and accuracy. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Requirements
- High School Diploma or GED, required.
- Bachelor’s degree in accounting or equivalent professional experience
- 5+ years’ experience in accounting or equivalent
- Two years or more of construction contract administration experience is required.
- Sound understanding of contracting principles.
- Knowledge and experience with percentage completion job cost accounting principles
- Knowledge of construction contract language
- Knowledge of sales and use tax laws.
- Experience working with ERP systems and job cost accounting systems.
- Knowledge of pre-lien and lien processes.
- Ability to create invoices in an AIA format.
- Solid written and verbal communication skills
- Ability to work with a positive attitude under pressure and without supervision to meet contractual deadlines.
- Proficient in Microsoft Office products; Word Excel, Outlook, etc
Nice To Haves
- JD Edwards Enterprise One experience is preferred but not required.
Responsibilities
- Ensure that jobs are loaded correctly into the ERP systems
- Assist in compiling information for prequalification documents
- Apply for Certificate of Insurance as needed for projects
- Apply for Bid Bonds and Project Bonds as needed
- Ensure that jobs are invoiced correctly and in a timely manner
- Monitor job cost daily and report to Project Managers and General Manager jobs that are failing to meet budgeted margins
- Monitor over and under-billing status and advise the General Manager on underbilled projects
- Ensure accuracy of job budgets and revise as necessary
- Conduct Job Cost meetings as required
- Oversee all purchasing activity for projects and review all open POs on periodic basis
- Manage and reconcile Petty Cash disbursements
- Organize and Prepare billing documentation
- Maintain complete customer and other departmental files; collect and catalogue designs and billing information
- Prepare productivity analysis reports
- Continuously compare contract documents to the dollar amount entered in the account system and resolve any deviation
- Ensure that job dollar values are neither over or undervalued or reported
- Review contract language and payment terms
- Manager new job set up
- Complete paperwork and update worksheets and reports related to division activity in a timely manner
- Engage in weekly Project Management meetings
- Assist in preparation of periodic reports for management
- Participate in weekly L10 meetings
- Quarterly goal setting and accountability
- All other projects as assigned by management
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
