Contract Administrator

SWICKARD SHARED SERVICES LLC • Las Vegas, NV

13d • Onsite

About The Position

The Contracts Administrator supports the full lifecycle of customer and vendor agreements while ensuring accurate, timely billing across our dealership operations. Based at Swickard's Las Vegas corporate headquarters — the operational hub for 50+ dealerships — this role is central to the financial integrity of a rapidly scaling organization. You'll keep contract and billing data clean, compliant, and actionable for the leaders driving our growth.

Requirements

• High school diploma or GED
• 1+ year of accounting experience
• Working knowledge of basic accounting principles and billing processes
• Understanding of contract documentation, terms, and compliance requirements
• Proficiency in Microsoft Office Suite, particularly Excel
• Strong attention to detail, organizational skills, and ability to manage multiple priorities
• Effective communication and interpersonal skills with the ability to collaborate across departments

Nice To Haves

• 3+ years of accounting experience
• Experience with dealership management systems, ERP platforms, or contract management software
• Strong analytical skills with the ability to interpret operational data and identify trends

Responsibilities

• Review and process vehicle sales and vendor contracts for accuracy, completeness, and regulatory compliance
• Draft, coordinate, and execute customer, supplier, and operational agreements
• Maintain organized, auditable contract records within dealership and contract management systems
• Monitor contract terms, amendments, obligations, and key milestone dates
• Prepare and issue accurate, timely invoices for vehicle sales, parts, service, and other billable activities
• Track payments, reconcile billing activity, and resolve discrepancies in customer account records
• Process billing adjustments, credits, and refunds in accordance with company policy
• Ensure contract and billing documentation is properly coded to support financial reporting
• Generate reports on contract status, billing activity, and key performance indicators
• Identify opportunities to improve workflows and support automation where it drives efficiency and accuracy
• Identify opportunities to improve workflows and support automation where it drives efficiency and accuracy

Benefits

• Medical, dental, and vision insurance
• 401(k)
• Paid time off and holidays
• Employee vehicle purchase and service discounts
• Pet insurance
• Mental health program and benefits
• Career growth within one of the fastest-growing dealer groups in the country

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED