Contract Administrator (D3-D4 TBD 112809)
About The Position
Juvenile Court Services, State Court Administration, within the Iowa Judicial Branch, seeks applicants for a Contract Administrator. This position will be located in one of the JCS Offices within JCS Districts 3 and 4; possible office locations include in Sioux City and Council Bluffs, Iowa. The specific location for this position will depend upon selection of the successful candidate. This position may qualify for hybrid work after successful completion of probationary period. Under the supervision of the JCS Contract Administration Supervisor, this individual will be responsible for administering and tracking a district allocation, drafting and overseeing the district’s service contracts for JCS Districts 3 and 4 and overseeing assigned statewide contracts. This position will prepare, negotiate, review, oversee, and administer contracts including both formal and informal procurement processes as well as contract terms to ensure contracts conform to legal requirements and meet objectives; additionally, this position establishes and accurately tracks an annual district budget, as well as each assigned contractual budget. The successful candidate will have strong organizational skills, time management skills, and sharp attention to detail. This position will be able to communicate professionally in person, virtually and on the phone with a variety of vendors and stakeholders. This person will be able to maintain confidential and sensitive information. This position may occasionally be required to travel outside the assigned judicial districts.
Requirements
- Ability to read, analyze, and interpret legal documents, financial reports, and technical documents.
- Knowledge of legal requirements and execution of contracts.
- Knowledge of purchasing and supply chain procedures.
- Knowledge of a government accounting environment.
- Effective negotiation skills.
- Ability to meet deadlines and manage time effectively.
- Verbal and written communication skills.
- Attention to detail.
- Bachelor’s degree from an accredited college or university in business administration, contract management, accounting, finance, economics, statistics, math, public administration, or a closely related field.
Nice To Haves
- Experience with formal and informal Requests for Procurement processes.
- Experience or familiarity with drafting, revising, and tracking contract milestones.
- Experience establishing, maintaining and documenting an annual budget.
- Experience determining accuracy and appropriate supporting documentation for invoices/claims as required by State law(s), Administrative Rule(s), or Court Rule(s).
- Experience applying a document retention schedule.
- Knowledge of generally accepted governmental accounting principles. (GAAP)
- Experience conducting audits or compliance reviews.
- Experience compiling statistical data and reports.
- Knowledge of state laws and administrative rules.
Responsibilities
- Ensure contract compliance with legislation, policies, and procedures.
- Identify potential risks associated with contract terms.
- Recommend adjustments and mitigation strategies.
- Draft and administer contracts with contracting parties to ensure compliance with the terms of the contract.
- Liaise with the Iowa Judicial Branch project stakeholders to ensure the projects are executed safely and properly.
- Prepare reports and data regarding contract compliance, progress, and administration.
- Maintain accurate and organized records of all contracts.
- Track contract milestones, deliverables, renewals, and deadlines.
- Monitor contract performance and resolve any issues.
- Perform other duties as assigned.
Benefits
- Collaborative, positive professional work environment
- Opportunities to make a widespread difference in the Iowa communities
- Excellent benefits package
- Paid Holidays/Vacation/Sick Leave
- Iowa Public Employees’ Retirement System (IPERS) plan
- Employee discount program
- Employment with the Iowa Judicial Branch may qualify for the federal student loan repayment program.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
