Contract Administrator

City of New York•New York City, NY

2d•Hybrid

About The Position

The New York County District Attorney's Office (DANY) has an opening for a Contract Administrator in its Procurement and Contract Management Unit. In this position, the Contract Administrator is responsible for drafting Requests for Proposals, Bid Documents, contract terms and conditions for the Department’s needs, in accordance with current City, State and Federal regulations.

Requirements

Bachelor’s degree from an accredited college
Procurement in public or private enterprises with 1 – 3 years of experience.

Nice To Haves

Proficiency in Microsoft Word Excel, Teams, and SharePoint.
Experience using NYC’s Financial Management System (FMS) and PassPort.
Experience procuring goods and services via NYC Citywide procurement methods such as MWBE Small Purchase, Intergovernmental OGS and GSA contracts, and Negotiated Acquisitions.
Experience drafting contracts.
Familiarity with Procurement Policy Board (PPB) Rules.
Excellent written, verbal, organizational, and communication skills.
Must be able to perform under pressure in a fast-paced environment; able to multi-task and meet deadlines.
Ability to apply critical and strategic thinking.
Must be extremely detail-oriented, self-motivated, highly organized, resourceful, and reliable.
Experience culling and analyzing large amounts of data from numerous sources.
Must be a team player, work well with others and possess excellent communications skills.
Ability to update and edit existing databases.

Responsibilities

Manage and process all aspects of procurements from inception to completion.
Apply critical and strategic thinking to assist DANY staff to meet project goals.
Draft clear and concise Requests for Proposals (RFPs), Competitive Sealed Bid (CSBs) specifications, related scopes of work, and contract documents.
Develop and maintain templates for commonly used specifications, solicitations, and contract documents.
Draft and edit policies, procedures, memoranda, and other written materials, as directed.
Regularly meet with essential staff to identify potential areas of specification or scope of work improvements.
Negotiate and draft contract terms and conditions that meet the objectives of the Office, including adherence to performance goals, as well as budget constraints applicable to individual contracts.
Provide technical expertise to contractors in the development stages of their contracts.
Update specifications and terms for renewal or amended contracts.
Review specifications prepared in-house and by consultants or other City, State, and Federal agencies, for consistency, clarity, completeness, accuracy, and compliance with current policies and procedures.
Research technical materials, products and services for scope drafting.
Provide technical assistance and corrective action to underperforming contractors as necessary.
Process invoices, obtain proper approvals, encumber funding, and project future expenses.
Attend project meetings and serve as Unit liaison at program and project meetings.
Perform other related tasks as assigned.