Contract Administrator

Singer Equipment Company Talent Acquisition•Paterson, NJ

14d•Remote

About The Position

The Contract Administrator will serve as the financial lead for the team, ensuring proper tracking, billing compliance, and contract adherence across all active projects. This role is responsible for monitoring job financials from award through closeout, ensuring revenue is recognized appropriately, billing is executed in accordance with terms, and backlog is actively managed and reconciled. The Contract Administrator will act as the primary liaison between the team and corporate finance, ensuring alignment with company policies, financial controls, and reporting requirement. THIS IS A REMOTE POSITION

Requirements

3–5 years of experience in financial administration, contract administration, project accounting, or related field.
Strong understanding of billing processes, revenue recognition, and contract compliance.
Experience managing job costing and tracking project financials.
Ability to interpret contract terms related to payment schedules, deposits, and change orders.
Highly organized with strong attention to detail.
Strong analytical and problem-solving skills.
Excellent communication skills with the ability to collaborate across departments.
Ability to work independently while enforcing financial processes and controls.
Proficiency in financial systems and Microsoft Excel required.

Nice To Haves

Experience in the foodservice equipment industry a plus.
Candidates are encouraged to apply even if they do not meet all listed requirements. We recognize that skills and potential can take many forms, and we value diverse experiences that may not align perfectly with traditional qualifications.

Responsibilities

Oversee and track financial performance across all team projects, ensuring accuracy and visibility into job status, billing progress, and revenue milestones.
Ensure all jobs are billed in accordance with contractual terms, including deposits, progress billing, and pre-delivery payment requirements.
Review and approve project deliveries to confirm payment terms have been satisfied prior to release.
Identify and work to eliminate billing backlog, ensuring aged jobs are reconciled and invoiced in a timely manner.
Partner with Project Coordinators to ensure Change Orders are properly documented, approved, billed, and collected.
Serve as the liaison between the team and Corporate Finance on all financial matters, including reporting, escalations, and process compliance.
Monitor contract terms to ensure billing schedules, retainage, and payment conditions are being adhered to.
Support accurate forecasting by maintaining current financial data on all active projects.
Collaborate with Account Managers and Project Coordinators to ensure financial processes are followed from project initiation through closeout.
Maintain organized and accurate financial documentation for all assigned projects.
Continuously identify opportunities to improve billing processes, financial tracking, and internal controls.
Work directly with Corporate Finance on collections efforts, including monitoring aging reports, resolving payment discrepancies, and supporting timely recovery of outstanding receivables.