Contract Administrator

Renewal by Andersen Metro & Midwest • Farmingdale, NY

2d • Onsite

About The Position

The Contract Administrator acts as a vital link between Sales and Production, ensuring all contracts are complete, accurate, and ready for processing. Reporting to the Intake & Ordering Lead, this role reviews incoming contracts, verifies documentation, communicates corrections, manages job holds, converts opportunities in rForce, and maintains digital files.

Requirements

• High school diploma required
• At least 2 years’ experience in contract/order processing or similar roles.
• Proficiency with rForce (Salesforce), Microsoft Office, and digital filing.
• Strong attention to detail, organization, communication, and problem-solving skills.
• Ability to work independently and collaboratively, managing high volumes and prioritizing effectively.

Nice To Haves

• degree in related field preferred
• Knowledge of window/door products and installation is a plus.

Responsibilities

• Verify customer info, product specs, pricing, permits, signatures, financing, and other required documentation.
• Identify and communicate missing or incorrect info, place jobs on hold if needed, track follow-ups, and escalate unresolved issues.
• Convert approved opportunities to sold orders in rForce, ensuring data accuracy.
• Upload and organize all related documents securely and systematically within rForce.
• Ensure orders meet standards before production, identify error trends, and support process improvements.
• Prevent billing duplicates, canceled jobs, and overlapping schedules.
• Maintain accuracy, timeliness, professionalism, and compliance in contract processing.

Benefits

• Medical, dental, vision, and life insurance.
• 401(k) with generous company match percentage.
• PTO & paid holidays.
• Student loan repayment and scholarship program.
• Employee perks discount program, and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED