Contract Administrator IV – IT Purchasing Specialist

SummitHR•Los Angeles, CA

5d•Onsite

About The Position

Working under the Director of Contracts, this position calls for an experienced IT Purchasing Specialist that will be expected to provide planning, strategic recommendations, administration, and reporting for a variety of IT purchasing needs in support of the Bond Program. This role involves planning for IT-related purchasing needs, effective coordination with stakeholders, strategic recommendations for IT purchasing solutions and best practices, and ensuring compliance with legal requirements and client policies. The specialist will administer the entire procurement process, from preparing solicitation documents to contract execution and obtaining necessary approvals from the Board of Trustees. Responsibilities include supporting project management staff in soliciting quotes, conducting contract compliance reviews, and issuing purchase orders. The role also involves monitoring IT purchasing contracts, purchase orders, and solicitations, and reporting on their status. Key tools include the District's ERP (SAP), the Bond Program's Project Management Information System (Proliance, soon to be Trimble Unity Construct), and other internal access database systems. Coordination with external organizations like the Foundation for California Community Colleges (FCCC), Department of General Services (DGS), and other cooperative purchasing organizations is essential to leverage external contracts for IT purchasing. The position requires managing multiple concurrent procurement processes with various stakeholders and is an in-office position with no hybrid or remote options.

Requirements

Minimum of 10 years of relevant experience
Bachelor's Degree (4 additional years of experience can be substituted)
Familiarity with software licensing models (SaaS, subscription, perpetual) and related hardware
Experience negotiating pricing and terms specific to IT goods and services contracting
Proficient with Microsoft Excel, Word, Access, SAP, and Adobe Acrobat
Ability to exercise judgment and discretion and to set priorities and manage competing demands
Demonstrate a reliable, responsive, and positive work ethic with the highest degree of integrity
Excellent communications skills, both written and verbal
Ability to work in a fast-paced environment

Nice To Haves

Experience with procurement subject to California Public Contract Codes
Experience with electronic bidding platforms, specifically PlanetBids
Knowledge of California Higher Education Codes
Knowledge of California Community College Codes

Responsibilities

Planning for a variety of IT related purchasing needs of the Bond Program.
Effective coordination and communication with all stakeholders.
Strategic recommendations for IT purchasing solutions and best practices.
Compliance will all applicable legal requirements and client policies/procedures.
Administration of the entire procurement process from preparing the appropriate solicitation documents through contract execution, including any required action from the Board of Trustees.
Supporting project management staff through the process of soliciting quotes, contract compliance reviews, achieving required approvals, and issuance of purchase orders.
Monitoring IT purchasing contracts, purchase orders, solicitations and reporting on status.
Utilizing the District's ERP (currently SAP), the Bond Program's Project Management Information System (currently Proliance, soon to be Trimble Unity Construct), and other internal access database systems.
Coordination with the Foundation for California Community Colleges (FCCC), Department of General Services (DGS), other eligible cooperative purchasing organizations, and other partner public agencies to maximize client's use of external contracts that are specifically beneficial for IT purchasing needs.
Responsibility for multiple concurrent procurement processes with various stakeholders.