Contract Administrator III/Contract Review (Part-time) - Denver

State of Colorado•Denver, CO

13d•Hybrid

About The Position

This position reviews contracts in accordance with OSC guidelines and contract laws to determine risk factors and ensures that contracts are accurate and complete. It serves as a liaison to communicate between the CDOT Controller, the Attorney General's office, the Contracting Unit of the Office of State Controller, and CDOT employees to ensure that proper funding and data are provided for the accuracy of processing contracts. The Contract Administrator provides backup contract review as needed for engineering contracts and their modifications contracts, CDOT's Center for Procurement and Contracting Services (CPCS) contracts and their modifications, state building contracts, RUSH contracts and for all high-risk contracts, through the OnBase workflow within the CDOT Controller’s contract review and approval process. The position creates Docusign envelopes for electronic signatures, uploading the executed contracts in Suppliers Resource Management (SRM), releasing the outline agreements and purchase orders in SRM related to the executed contracts and updating the effective and expiration dates on the SAP Financial Records when the contracting documents are executed.

Requirements

At least six (6) years of contract, procurement, legal, business, accounting, or financial experience which included: at least two (2) years of experience with a primary focus on reviewing contracts for accuracy and risk, reviewing statements of work, reviewing or writing contracts and modification documents, and/or processing a high volume of contracts through an established process.
A combination of relevant education and experience equal to at least six (6) years.
Education from an accredited college or university with coursework in law, business administration, accounting, finance or another field of study related to the duties of this position will be considered.
Experience with a primary focus on reviewing contracts for accuracy and risk, reviewing statements of work, reviewing or writing contracts and modification documents, and/or processing a high volume of contracts through an established process will be considered.
Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks.

Nice To Haves

Demonstrated success with the duties listed in the Description of the Job section
Years of State service experience related to the duties of this position
Highest work/personal ethics and integrity
Demonstrated experience with contract law
Comprehensive knowledge and experience reviewing and monitoring contracts
Comprehensive knowledge and experience with generally accepted accounting principles and standards (GAAP, GASB), procurement rules and Colorado State fiscal rules
Excellent customer services skills
Ability to work under tight deadlines and be adaptable to changing assignments
Ability to take the initiative to solve problems in an innovative manner
Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made and commitments
Effective interpersonal and relationship-building skills
Strong time and project management skills, including prioritization
Excellent reasoning, analytical, and problem-solving ability
Strong research skills
Excellent written and oral communication skills including presentation and facilitation skills
Strong attention to technical detail and accuracy
Fluency in Microsoft Office Suite (Word, Excel, PowerPoint), Gmail and Google Applications, SAP and the ability to quickly learn other software systems.
Experience with Docusign, SRM and OnBase.

Responsibilities

Analyze data contained in contract and commitment documents to ensure timely and accurate processing in OnBase and tracking in SAP.
Review contracts in accordance with Office of the State Controller (OSC) guidelines and contract laws to determine risk factors and ensure that contracts are accurate and complete.
Monitor and determine availability of funds prior to Controller's signature.
Independently research, resolve, and coordinate any funding issues identified during the contract review process.
Review and approve SAP re-release requests.
Serve as a liaison to communicate between the CDOT Controller, the Attorney General's office, the Contracting Unit of OSC, and CDOT employees to ensure that proper funding and data are provided for the accuracy of processing contracts.
Analyze and use judgement to independently resolve internal procedural issues regarding contracts to be signed by Controller as delegated authority for OSC.
Create Docusign envelopes for multiple types of contracts, task orders and option letters, contract amendments and renewals for CDOT vendors, requesting additional documentation as needed, e.g. Power of Attorney or Certificate of Insurance.
Troubleshoot issues with document envelopes and correct envelopes as needed.
Track envelope activity and follow up with signers as needed and send executed contracts to relevant parties.
Provide contract customer service and guidance to maintenance, business offices, project managers, contract administrators, facility contacts, supervisors, engineers, Accounts Payable and other personnel for contracting activities.
Aid or provide backup for contract review as needed for engineering contracts and their modifications contracts, CPCS contracts and their modifications contracts, state building contracts, RUSH contracts and for all high-risk contracts, through the OnBase workflow within the CDOT Controller’s contract review and approval process.
Support the Controller’s point person in updating and maintaining a library of CDOT Contract Templates.
Other duties as assigned.