Contract Administrator II - Aviation Real Estate

Port of Portland•Portland 97218, OR

9d•Hybrid

About The Position

The Port of Portland is seeking a limited-duration Contracts Administrator II to join their Aviation Real Estate team. This role will administer leases, permits, and agreements supporting the Port's airports, contributing to approximately $250+ million in combined revenue. The position involves collaboration with tenants, business partners, and internal Port teams, offering hands-on experience with real estate transactions and complex agreements. This is an opportunity for detail-oriented individuals to see the real-world impact of their work and grow their careers within an experienced team at Portland International Airport (PDX). The role offers a flexible hybrid schedule, with team members generally expected in the office up to three days per week. This is a limited-duration position expected to last approximately 18 months, with potential for extension.

Requirements

Bachelor's Degree in Business, Public Administration, or related field.
Minimum of two (2) years of contract administrator experience, or equivalent experience (e.g., property-related contracts or other fields).
Demonstrated commitment to valuing differences among individuals and a passion for being inclusive.
Focus on safety improvements and comply with safety and health policies and procedures.
Show the utmost respect for others and act as a team player.
Knowledge of contract creation and administration.
Understanding of contract language and its ramifications to related policies and procedures.
Proficiency in using word processing, spreadsheet applications, and contract management computer systems.
Ability to work well under pressure to meet tight deadlines, perform a high volume of work with a high level of detail and accuracy.
Ability to perform intermediate math functions.
Ability to learn and apply a broad knowledge of administrative procedures and office operations.
Ability to document contractual information.
Ability to balance priorities with a heavy workload and multiple clients often over extended periods of time.
Accuracy with contract language and organization.
Ability to communicate and complete contractual projects with diverse Port workgroups.

Nice To Haves

Aviation and government experience is preferred.
Knowledge of drafting and reviewing lease agreements is preferred.
Knowledge of real estate principles and legal terms is preferred.

Responsibilities

Draft, edit, and prepare standard, template-based, or moderately complex leases, amendments, permits, assignments, or other real estate related contract documents.
Track progress toward ongoing negotiations and ensure deadlines and customer timelines are met.
Organize and prepare exhibits/attachments and ensure version control.
Identify and escalate non-standard terms to senior Contract Administration staff or Senior Manager.
Coordinate appropriate stakeholder document review.
Prepare final documents for signature and manage execution packages.
Enter all executed contracts into the property management system, including critical lease information.
Communicate with tenants on routine follow up items related to insurance, deliverables, or documentation.
Review, forward and track annual property tax bills to tenants and/or finance for payment.
Apprise county assessors of all lease changes.
Escalate delinquent tax information to the appropriate individuals.
Maintain contracts in the property management system.
Generate, follow up on, and process system reports.
Generate quarterly critical date reports.
Respond to public records requests related to Port properties and maintain the record disposition schedule.
Support special projects by preparing documentation, assembling drafts, and coordinating reviews.
Perform assigned tasks related to closing or transactional due diligence under guidance from the senior Contract Administration staff or Senior Manager.
Perform other special projects as assigned related to contract administration and the property management system.