Contract Administrator - Construction

Okie Staffing•Tulsa, OK

7d•$23 - $25•Onsite

About The Position

We are seeking a detail-oriented Contract Administrator to support our client's construction operations by coordinating contracts, bid packages, permits, billing, and project documentation. This position serves as a key liaison between the estimating and accounting departments, ensuring projects move efficiently from bid through completion. The ideal candidate has a construction background, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

High school diploma or equivalent required.
Minimum of five (5) years of verifiable construction industry experience.
Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
Strong computer skills with the ability to quickly learn new software.
Excellent verbal and written communication skills.
Strong organizational skills with exceptional attention to detail.
Ability to prioritize multiple projects and consistently meet deadlines.
Positive attitude, strong work ethic, and willingness to learn.
Ability to work independently while collaborating effectively with a team.

Nice To Haves

Experience with Microsoft Project and Vista by Viewpoint is a plus.
Accounting software experience is preferred.

Responsibilities

Assemble and prepare bid packages, including bid bonds, affidavits, and prequalification documents.
Assist estimators with bid preparation, subcontract administration, and project documentation.
Prepare and process contracts for execution.
Obtain required permits, OKIE locates, and process applicable ODOT and municipal documentation.
Process change orders and maintain accurate project records.
Coordinate monthly billing for general contractors and project owners.
Track subcontractor billing, payments, and lien waivers.
Serve as a liaison between the estimating and accounting departments.
Maintain organized project files and ensure documentation is completed accurately and on time.
Provide administrative support to estimators and management as needed.