Contract Administrative Assistant (Knight Const. & Supply)

Knight Companies • Deer Park, WA

13d • Onsite

About The Position

Under the direction of the Contract Administrator, this role helps move construction projects towards completion by performing tasks which typically include production and distribution of collateral file management, data collection, report creation, proofreading, research, large document assembly and team collaboration. This position provides administrative support to complete a variety of projects and ongoing daily administrative tasks for the Project Team.

Requirements

• Minimum AA Degree or equivalent education and related experience required.
• Proficient with MS Office Suite.
• Must be detailed oriented with excellent written and verbal communication skills.
• Uses discretion, good judgment and adherence to strict confidentiality.
• Energetic, team player with a positive, innovative approach to problem solving.
• Goal oriented, internally motivated, and can work independently.
• Takes initiative to utilize resources available.
• Excellent time-management and general organization skills.
• Possess high-level multitasking abilities and the ability to continually re-prioritize tasks.
• Excellent time management skills with a proven ability to meet deadlines.
• Must be able to meet all safety requirements for applicable safety policies.

Nice To Haves

• Prior experience in construction and/or State and Federal procurement is a plus.
• Accounting or bookkeeping background is a plus.

Responsibilities

• Provide support to Contract Administrator, Estimators, Project Managers & key personnel throughout bidding process and contract.
• Coordinate with estimating team to format, proof, edit and assemble bid and private proposals as needed.
• Attend Pre-bid and/or Project Meetings as needed.
• Assist in contract compliance from project award through final closeout.
• Assist in coordination, collection, tracking correspondence and construction documentation for multiple projects.
• Assist with Small Business Participation and Subcontracting Program.
• Assist in updating and maintaining subcontractor insurance requirements.
• Assist with preparing/submitting workforce and minority utilization forms and prevailing wage requirements/compliance, collection/tracking of insurance and employee site clearances.
• Assist, schedule and partake in periodic travel.
• Assist with a variety of tasks for other departments including invoicing, accounting functions, and back-up coverage for Receptionist.
• Work within and promote corporate vision, mission, and values of the organization.
• Performs other duties as assigned.

Benefits

• Top of market hourly rate (DOE+)
• Employer-paid benefit package (medical, dental, vision, short-term disability, and life insurance)
• Voluntary health plans (flexible spending account (FSA), health savings account (HSA), long-term disability, and life)
• 401(k) with employer match
• Paid vacation, holidays, and sick leave
• Onsite gym
• Stable, family-owned and -operated business that focuses on the value of our employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree