Contract Administration Supervisor (DoD)

Aalis Management Consulting•San Diego, CA

5d•Onsite

About The Position

Aalis Management Consulting is seeking an experienced Contract Administration Supervisor to support a Department of Defense (DoD) biomedical research organization. This position plays a critical role in providing acquisition and post-award contract administration support while serving as the on-site supervisor for contractor personnel. The ideal candidate is an experienced acquisition professional with strong knowledge of federal contracting, contract administration, and leadership.

Requirements

Minimum two (2) years of administrative or acquisition support experience within the Department of Defense (DoD), Federal Government, military, or medical research and development environment.
Minimum one (1) year of supervisory or team lead experience.
Experience supporting federal contract administration and post-award activities.
Experience reviewing invoices, contract funding, and acquisition documentation.
Strong organizational skills with exceptional attention to detail.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office Suite.
Ability to work onsite full-time.
Applicant must be a U.S. Citizen for consideration.

Nice To Haves

Experience supporting biomedical research organizations or federal laboratories.
Knowledge of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS).
Experience supporting Contracting Officer Representatives (CORs).
Familiarity with CPARS and Government payment systems.
Active DoD security clearance or the ability to obtain and maintain one.

Responsibilities

Review contract modifications for accuracy and identify discrepancies requiring Government attention.
Prepare contract closeout packages by ensuring all contractual deliverables have been received, invoices have been approved and paid, and required closeout documentation is complete.
Maintain organized electronic contract files in accordance with established organizational policies and records management procedures.
Conduct preliminary invoice reviews to verify contract deliverables, funding availability, and billing accuracy.
Coordinate directly with contractors to resolve invoice discrepancies and obtain required corrections.
Prepare and draft COR documentation, including Monthly Reports, Quarterly Surveillance Reports, and Contractor Performance Assessment Reports (CPARS), for Government review and approval.
Ensure invoices, deliverables, and COR documentation are accurately maintained within official contract files.
Coordinate invoice approvals and facilitate submission through Government payment systems.
Review Other Direct Cost (ODC) and contractor travel requests to ensure compliance with applicable regulations and contract funding.
Verify supporting documentation and coordinate with requestors to resolve discrepancies.
Perform periodic reviews of COR files to ensure compliance with organizational filing standards and contract administration requirements.
Provide daily onsite leadership and supervision of contractor personnel.
Assign work priorities and monitor task completion.
Manage employee schedules, certify timesheets, approve leave requests, and conduct performance evaluations.
Address employee performance concerns and support overall contract performance.
Ensure contractor personnel complete all required orientation, annual safety, and Department of Defense training requirements.
Maintain documentation demonstrating compliance with Government training requirements.