Contract Administration Sr Manager [EXE] - Dollywood Theme Parks & Resorts - Exempt

The Dollywood Company•Pigeon Forge, TN

9d•Onsite

About The Position

This role leads the review, execution, and tracking of all company contracts, ensuring alignment with compliance and financial objectives and organizational goals. The position involves reviewing contract estimates, identifying and mitigating risks through negotiation, and managing contract expiration dates for renewals. Responsibilities include writing contract communications, negotiating and approving terms within budget, attending project meetings, and analyzing contracts for compliance with state and federal laws. The role also determines the need for legal review and works closely with legal teams and executives to ensure policy adherence, accurate documentation, and payment validation.

Requirements

Must be 18 years of age
Bachelor’s degree in business related field of study required
Minimum 3 years’ experience in contract administration or related field
Knowledge of contract law, accounting principles and finance
Possesses superior attention to details in order to spot inconsistencies in contracts
Previous experience in customer service and strong communication and mediation skills
Ability to safely operate company vehicles according to company policy
Must have valid driver’s license, proof of auto liability insurance and acceptable motor vehicle driving record
Offers of employment are contingent upon satisfactory completion of background screening which includes criminal history and motor vehicle record check
Strong interpersonal and oral/written communicative skills; ability to work across all levels of the organization as a valued business partner
Innovative team player who can multitask and work independently and as part of a team
Must have excellent analytical thinking skills and problem-solving abilities
Must have strong organizational and time management abilities
Able to make a friendly impression when speaking to or corresponding with guests, vendors, and other employees
Must be self-motivated and disciplined
Must be able to prioritize and complete work assignments on a timely basis
Must maintain strict confidentiality and judgment regarding privileged information
Must have professional appearance with good personal hygiene
Must be productive in a fast-paced environment
Must maintain dependable work attendance and flexibility with assigned work schedules including any required overtime, evenings, weekends and holidays
Must be sensitive to the needs of our Guests and feel empowered to act to meet their needs within company guidelines
Must be able to utilize effective communication, problem solving, conflict management and interpersonal skills
Must be able to communicate effectively with Guests and Hosts using approved communication methods
Able to collaborate with cross-functional teams to plan, execute, and deliver projects ahead of schedule, fostering open communication and mutual support to achieve shared goals
Able to comprehend instructions and retain information
Able to perform duties consistent with creating a safe and secure environment for hosts and guests
Able to be flexible to handle frequent changes in priorities

Nice To Haves

MBA preferred

Responsibilities

Lead the review, execution and tracking of all company contracts
Understand compliance and financial objectives and ensure contracts align with organization goals
Review contract estimates, including proposed materials, production costs, etc.; and determine whether they seem reasonable and accurate
Identify risks in proposals and contract terms and conditions; negotiate with appropriate operational team to mitigate risks
Review and manage contract expiration dates to determine renewals/auto-renewals and any required fair market value documentation that may be necessary prior to expiration of the term
Write contract letters and other communications and notices
Negotiate and approve contract terms while ensuring that projects remain within the established budget
Attend meetings to assess progress on projects which are in motion and take detailed notes to share with stakeholders
Analyze contracts to ensure they comply with state and federal laws and regulations
Determine whether contract meet the criteria for legal review or may be handled without legal involvement and executed in compliance with the contracting policy
Work closely with the internal/external legal team and executives to ensure policies and procedures are followed, documentation is complete and accurate and key payments are validated to ensure compliance with the associated contract