Contract Administration Specialist
About The Position
The Contract Administration Specialist is responsible for overseeing personnel security clearance processes and supporting vendor/subcontractor management activities in a federal contracting environment. This role ensures compliance with applicable security regulations, maintains the integrity of clearance operations, and supports vendor onboarding and performance management. The Specialist serves as a liaison between employees, vendors, internal stakeholders, and government agencies to ensure timely, accurate, and compliant execution of security and vendor-related requirements.
Requirements
- High School Diploma
- 1+ years of relevant experience
- Strong working knowledge of personnel security processes and systems
- Experience supporting vendor/subcontractor lifecycle functions, including onboarding and compliance tracking.
- Excellent organizational and recordkeeping skills with strong attention to detail.
- Ability to manage multiple priorities in a fast-paced, compliance-driven environment.
- Strong written and verbal communication skills; ability to work effectively with internal teams, vendors, and government stakeholders.
- Proficiency in Microsoft Office Suite and tracking/database systems.
- Ability to handle sensitive and confidential information with discretion and professionalism.
- Ability to understand and comply with all ConServe policies and procedures.
- US Citizen or Lawful Permanent Resident Alien with three or more years as a Permanent Resident in the U.S.
- Obtain and maintain Government Security Clearance.
- No conflicts of interest with ConServe or our Clients.
Nice To Haves
- Associate degree or equivalent combination of education and related experience preferred
- Previous Security Clearance and/or Vendor Management related experience preferred
- Active or prior U.S. Government security clearance preferred
- Ability to work onsite in the Fairport Office as needed.
Responsibilities
- Initiate, process, and manage personnel security clearance actions (e.g., new investigations, reinvestigations, upgrades, and reciprocity requests).
- Prepare and submit clearance documentation following contract specific work instructions to government agencies.
- Track clearance status and maintain accurate, audit-ready personnel security records.
- Ensure compliance with agency-specific security requirements and company policies.
- Serve as liaison between ConServe employees, government agencies, and investigators to resolve clearance-related issues.
- Maintain strict confidentiality and safeguard sensitive and classified information.
- Support onboarding and vetting of vendors and subcontractors, including due diligence and compliance verification (e.g., SAM registration, certifications, representations).
- Maintain vendor files, agreements, and compliance documentation (e.g., W-9s, insurance certificates, business size certifications).
- Assist with preparation and administration of subcontract agreements and modifications.
- Ensure appropriate flowdown of contractual and security requirements to subcontractors.
- Serve as a point of contact for vendor-related inquiries and coordination.
- Other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
