Contract Administration Specialist (Global Fund Services)
About The Position
This position provides centralized governance and end-to-end oversight of service agreement execution across all Global Fund Services business lines. In this role, the individual will serve as a central point of coordination for signature requests, KYC validation, agreement review, approval tracking, document retention, and distribution. This position ensures compliance with business-specific requirements, legal and regulatory obligations, governance standards, and operational risk controls. As a critical control function, this role guarantees document integrity, regulatory compliance, and accurate recordkeeping of executed agreements in order to mitigate risk.
Requirements
- Associate degree, or equivalent work experience
- Four to six years of job-related experience, preferably in institutional trust and/or financial industry
Nice To Haves
- Prior experience in contract administration, legal document review, client onboarding, KYC/AML processes, operational risk, or governance functions.
- Strong understanding of document control, execution authority frameworks, and regulatory requirements.
- Exceptional attention to detail with demonstrated ability to manage control-based processes.
- Ability to think on your feet and resolve complex problems with minimal supervision
- Effective interpersonal, verbal, and written communication skills
- Experience with SharePoint, DocuSign, Excel, PowerBI, and other enterprise document management systems is preferred
Responsibilities
- Contract execution and signature governance
- KYC, due diligence, and service agreement review
- Quality assurance & risk controls
- Document management and recordkeeping
- Interest in learning how different processes work, including their inputs and outputs, as well as diverse product workflows
- Embrace change and continually think outside of the box to find new ways to solve problems
Benefits
- Healthcare (medical, dental, vision)
- Basic term and optional term life insurance
- Short-term and long-term disability
- Pregnancy disability and parental leave
- 401(k) and employer-funded retirement plan
- Paid vacation (from two to five weeks depending on salary grade and tenure)
- Up to 11 paid holiday opportunities
- Adoption assistance
- Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
