Contract Administration Mgr II

Texas Health & Human Services Commission•Austin, TX

4d•$7,717 - $9,333•Onsite

About The Position

Procurement and Contracting Services is looking for a Contract Administration Manager II. This position is part of the Procurement and Contracting Services (PCS) Contract Management Support (CMS) team, which provides critical support and oversight to HHSC and DSHS staff, leaders, and business units with contract management and related responsibilities. The CMS team strengthens contract management practices by developing policies, procedures, tools, and templates, monitoring key success indicators, and supporting essential contract activities. Dedicated to delivering high-quality support, the CMS team works to improve outcomes that serve Texans. We are seeking a skilled and driven professional to join this mission. Under the direction of the PCS Contract Management Support Director, this position performs highly advanced (senior-level) contract management and oversight work aimed at promoting compliant, efficient, and effective contract practices. The role will lead and assist in the execution of projects to develop and revise system-wide policies and procedures for contract management and monitoring, the creation of templates and tools, and the provision of guidance to contracting divisions and areas throughout HHSC and DSHS. The position also involves collaborating with stakeholders, from front-line contracting staff to division leaders, to help improve contract practices, coordinate agency-wide initiatives, and works with the System of Contract Operation and Reporting (SCOR) team in implementing contract monitoring and management initiatives.

Requirements

Knowledge of State procurement and contract laws including the State of Texas Procurement and Contract Guide.
Knowledge of HHSC programs.
Skill in developing procedures, templates and processes.
Skill in preparing reports, manuals, and technical information.
Skill in composing clear and concise reports and/or correspondences.
Ability to report to assigned work location.
Ability to interpret statutes, state, and federal rules and regulations.
Ability to analyze information and data.
Ability to develop solutions to problems.
Ability to communicate effectively, both orally and in writing.
Ability to report to the PCS Office or other assigned work location as directed by the CMS Associate Commissioner.
Requires certification as a Certified Texas Contract Manager (CTCM) within one year of employment.
A minimum of 6 years of combined experience in contract management, contract-related roles, and/or project management.
Four-year degree from an accredited college or university.
Experience and education may be substituted for one another.

Nice To Haves

Experience working with Health and Human Services programs preferred.

Responsibilities

Leads contract management projects and initiatives aimed at strengthening contract management practices agency-wide by developing policies and procedures, creating tools and templates, monitoring and analyzing key success indicators for contract management, and working to support contract management areas. (20%)
Participates in the analysis of contract management issues and the preparation of reports of findings and recommendations. (15%)
Creates, manages, and updates templates, forms, and operating procedures, desk aids, and other documentation related to contract management and monitoring. (10%)
Provides expertise, assistance, and support for contract managers on questions related to contract management and monitoring processes, tools, and requirements. (10%)
Researches and documents best practices based on the work of experienced contract managers to create an online knowledge bank and ‘Frequently Asked Questions’ for employees to access helpful information and obtain guidance. (5%)
Serves as a liaison between various support programs regarding contract management and monitoring to assist with troubleshooting, escalation of contract issues and adverse actions. (10%)
Provides consultation to program areas with implementing recommendations from audit findings related to contract management and monitoring practices. (5%)
Coordinates relevant statutory/legislative/agency changes and disseminates information to all areas in a timely manner. (5%)
Participate in HHS System procurement and contracting workgroups and steering committees, as assigned. (5%)
Works with a team of procurement and contracting professionals to initiate, manage, and perform contract management and monitoring activities to determine if solicitations, templates, terms and conditions, and affirmations comply with agency policies and applicable state and federal laws and regulations. (5%)
Assists with other issues raised by the PCS Director of Contract Management Services. (5%)
Performs related work as assigned including participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. (5%)