Contract Administration Manager (Procurement)

Los Angeles County Metropolitan Transportation Authority • Los Angeles, CA

4d • Onsite

About The Position

Performs highly complex administration and management activities for the entire contract lifecycle related to procurement, construction, and professional services contracts, supplies, and equipment. Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County.

Requirements

• A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.
• Bachelor's Degree in Economics, Business, Public Administration, or a related field
• Six years of relevant experience or three years of relevant supervisory-level experience performing complex contract administration work; some positions in this class may require specialized experience in area of assignment
• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
• Knowledge of theories, principles, and practices of contract administration for public agencies
• Knowledge of applicable local, state, and federal laws, rules, regulations, and policies governing public procurement and complex heavy construction contract administration processes
• Knowledge of bid and contract analysis and preparation techniques
• Knowledge of cost and price analysis
• Knowledge of principles of supervision
• Skill in performing complex contract administration work and management work
• Skill in planning, organizing, and monitoring the work of a contract administration unit
• Skill in analyzing situations, identifying problems, and recommending solutions
• Skill in exercising sound judgment and creativity in making decisions and in stressful situations
• Skill in mediating and negotiating
• Skill in preparing comprehensive reports, contracts, specifications, correspondence, RFPs, and IFBs (Invitation for Bids)
• Skill in determining strategies to achieve goals
• Skill in communicating effectively orally and in writing
• Skill in interacting professionally with various levels of Metro employees and outside representatives
• Skill in time management, flexibility, and adaptability
• Ability to compile, analyze, and interpret complex data
• Ability to work independently and in a team environment
• Ability to think and act independently
• Ability to multi-task and work well under pressure
• Ability to interview and evaluate contract proposal respondents
• Ability to represent Metro before the public
• Ability to understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, and budgets
• Ability to supervise assigned staff
• Ability to read, write, speak, and understand English

Nice To Haves

• Master's Degree in a related field preferred
• Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred
• Experience conducting construction procurements and administration of contracts for projects with Alternative Project Delivery Methods in the public sector or a similar environment
• Experience collaborating on procurement activities to understand business needs, advise clients, and align procurement strategies with organizational goals
• Experience conducting complex procurement processes, including analyzing evaluation of proposals, negotiations, and award of contracts
• Experience negotiating construction contract change orders, during the construction phase
• Experience leading proposal evaluations teams and/or leading contract award negotiations

Responsibilities

• Oversees the negotiation, daily administration, and review of contracts for professional, support, and technical engineering projects to ensure conformance with Metro procedures, specifications, and applicable regulations
• Provides business advisement to clients on upcoming and current solicitations and contracts
• Oversees, reviews and comments on Request for Proposals (RFPs) packages
• Approves final packages for advertising, printing, and distribution
• Conducts pre-bid and pre-proposal meetings to answer questions and set schedules
• Receives bids and proposals, acts as chairperson on bid/proposal evaluation team, and recommends contract awards to supervisor
• Negotiates and executes contracts
• Prepares various contract award letters and notices
• Responds to bid and proposal award protests
• Completes final draft of contracts
• Participates in initial contractor and consultant conferences
• Initiates action to resolve problems with consultants and other professional service firms; provides guidance in negotiating claims; reviews, monitors, and plans the acquisition of equipment and materials and selecting construction contractors
• Maintains an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, and payment schedules
• Establishes evaluation criteria in conjunction with Project Manager
• Reviews invoices and payments
• Negotiates and approves change orders and contract amendments
• Coordinates escrow agreements and other contractual documents
• Attends progress meetings to review contract issues, set payment schedules, and make adjustments to contract administration
• Monitors contract compliance
• Assists in developing claim strategies designed to minimize damage assessment and effect on schedules
• Arranges and participates in final inspection and prepares closeout documents
• Prepares monthly status reports, summaries, and other correspondence
• Briefs management on assigned projects and gives oral presentations as applicable
• Supervises, trains, and motivates assigned staff
• Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees

Benefits

• Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions
• Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability.
• Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager