Senior Procurement & Contract Manager

Housing Authority of the City of Pittsburgh•Pittsburgh, PA

1d•Onsite

About The Position

The primary purpose of this position is to oversee purchasing activities in accordance with all applicable rules and regulations. The incumbent oversees the standardized competitive bid process, reviews and approves all purchase orders, and monitors purchasing activities throughout the Authority. All activities must support the Housing Authority of the City of Pittsburgh (“HACP” or “Authority”) mission, strategic goals, and objectives.

Requirements

Knowledge of procurement regulations, contracting principles, and federal procurement requirements.
Strong computer skills, including MS Word, Excel, and Gmail; must have the ability to learn other computer software programs as required by assigned tasks.
Strong written and verbal communication skills, including the ability to write contract correspondence and convey procurement requirements clearly to staff and vendors.
Bachelor's degree in Business Administration or related field.
Minimum of 5 years of experience in procurement.
Must possess a valid driver’s license and be insurable under the Authority’s plan.

Nice To Haves

Master’s Degree preferred.
Public sector experience preferred.
An equivalent combination of education and experience may be considered.

Responsibilities

Serves as a liaison to customers and stakeholders, responding to inquiries comprehensively.
Supports Authority staff in advertising solicitations in an open, competitive, fair, and transparent manner; reviews major solicitations and contracts to ensure compliance and identify opportunities for improvement.
Manages accounts for affiliated entities (ARMDC, APMG, Glen Hazel RAD, Manchester Partnership 1, 2, 3, 4) and others as they come on board.
Ensures proper implementation of standardized competitive bid procurement procedures, including initiating bid requests and following through as appropriate; receiving and analyzing bids and initiating purchase orders accordingly; expediting orders; analyzing and responding to emergency requests; maintaining compliance with HACP policies and HUD, federal, state, and local regulations; and accurately recording all activities.
Reviews all purchase orders, applying the highest standards and ethics.
Participates in the implementation of the new procurement system.
Oversees the preparation of formal and informal specifications for supplies, materials, equipment, and services.
Initiates HACP participation in local, state, and federal contracts when appropriate.
Assists with monitoring compliance and coordinates between other HACP departments and vendors.
Develops and maintains up-to-date operating manuals as needed.
Oversees departmental procedures for internal reporting, monitoring, and evaluation of projects and programs to fulfill obligations and standardize operational methods.
Performs other duties as assigned.