Contract Administration & Accounting Specialist

MDLE LLC•Charlottesville, VA

About The Position

MDLE is seeking a detail-oriented and versatile, Contract Administration & Accounting Specialist to become an integral component of growing team in Charlottesville, Virginia. As a Contract Administration & Accounting Specialist, you will be tasked with a variety of responsibilities that are vital to the success of our business operations. In this dual-function role you will be responsible for the lifecycle of contract documentation while ensuring project-related accounting, invoicing, and financial reporting are accurate and timely.

Requirements

Associate’s or Bachelor’s degree in Business Administration, Accounting, Finance, or a related field
A minimum of 5 years’ experience in a similar role
Technical Skills: Proficiency in accounting software (e.g., QuickBooks, Deltek, or Sage) and advanced knowledge of Microsoft Excel.
U.S. CITIZENSHIP IS REQUIRED FOR THIS POSITION
This position is for someone living in Charlottesville, Virginia.

Responsibilities

Lifecycle Management: Draft, review, and manage federal, state, or commercial contracts and subcontracts.
Compliance: Ensure all contractual activities adhere to company policies, legal requirements, and specific agency regulations (e.g., FAR/DFARS if applicable).
Documentation: Maintain organized digital and physical contract files, tracking key milestones, expiration dates, and renewal requirements.
Liaison: Act as the point of contact between project managers, company leadership, legal counsel, and external clients regarding contract terms.
Project Accounting: Manage project-based billing, ensuring invoices are generated accurately based on contract terms (Fixed Price, T&M, etc.).
Accounts Receivable/Payable: Process incoming vendor invoices related to contracts and follow up on outstanding client payments.
Financial Reporting: Assist in preparing month-end closing reports, budget-to-actual variance analysis, and project profitability summaries.
Audit Support: Provide necessary documentation and support for internal or external financial audits.