(Casual Hire) Continuing Education Specialist

University of Hawaii•Hilo, HI

1d•Onsite

About The Position

The Continuing Education Specialist is a part-time, temporary Casual Hire position with Hawaii Community College in Hilo. The role supports the planning, development, implementation, and evaluation of strategies and operations for non-credit continuing education programs. The specialist responds to program inquiries and coordinates logistical matters with participants and instructors, including schedules, cancellations, handouts, and class locations. The position handles admissions and registration, produces enrollment reports for program coordinators, supports classroom and course scheduling, and maintains accurate class information in Destiny and on the website. It also assists with evaluation tracking, procurement, budget monitoring, equipment and mailing-list management, and distribution of publicity materials. The specialist keeps up to date on University of Hawaii policies and procedures and assists with supervising and training student employees and summer interns. Other projects may be assigned by the Supervisor or designee. The appointment is temporary and may last up to one calendar year for part-time employees. Casual Hire employees are not eligible for most benefits provided to regular Board of Regents or Civil Service employees. Compensation is $26.69 per hour.

Requirements

Baccalaureate degree and one year of progressively responsible professional experience with responsibilities for public assistance and/or project management, or equivalent education, training, or experience.
Ability to recognize problems, identify possible causes, and resolve the range of problems that may commonly occur in coordinating non-credit programs.
Ability to understand oral and written documentation, write reports and procedures, and communicate effectively in varied situations.
Ability to establish and maintain effective working relationships with internal and external organizations, groups, team members, and individuals.
Ability to operate a personal computer and apply word-processing software.
All minimum qualifications must be met by the closing date.

Nice To Haves

Functional knowledge of principles, practices, and techniques in professional or community course development, including the ability to apply relevant concepts and terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations, and systems associated with continuing education.
Familiarity with Excel, Google Sheets, or similar spreadsheet software.
Familiarity with Adobe Acrobat.
Valid driver's license.

Responsibilities

Plan, develop, implement, and evaluate strategies that support operations.
Respond to inquiries regarding non-credit programs.
Coordinate class logistics with participants and trainers or instructors, including scheduling changes, cancellations, handouts, and location changes.
Manage admissions and registration and generate regular enrollment data reports for program coordinators.
Support office logistics by reserving classrooms, maintaining room charts, coordinating class changes and cancellations, requesting room changes, and ensuring class information is accurate in Destiny and on the website.
Assist with maintaining a master course schedule.
Assist with summarizing and tracking evaluation results.
Assist with procuring educational support tools.
Monitor spending to ensure conformity with the budget.
Manage training equipment and loaner equipment for students.
Manage program mailing and interest lists.
Assist with preparing and distributing publicity mailings, including brochures and flyers.
Keep abreast of University of Hawaii policies and procedures.
Assist with supervising and training student employees and summer interns.
Work on projects as needed or as directed by the Supervisor or designee.