Content and Programming Coordinator - POSSIBLE

Hyve Group Ltd • ,

6d • $60,000 - $65,000 • Remote

About The Position

POSSIBLE brings together more than 7,500 CMOs, CEOs, founders, brand leaders, technology executives, agency innovators, creators and cultural leaders at the intersection of business, marketing, media, technology and culture. Since its launch in 2023, POSSIBLE has rapidly established itself as one of the industry’s most consequential gatherings, bringing together an exceptional community of leaders shaping the future of marketing, business and culture. It is the place where the industry’s most influential voices come not simply to discuss what’s next, but to forge meaningful relationships, challenge conventional thinking and turn ideas into action. We are looking for a highly organized, detail-oriented coordinator to support the administrative and logistical aspects of the speaker journey. This execution-focused role coordinates speaker onboarding, communications, assets, schedules, travel and event materials to help deliver a seamless experience. The position does not include content development or speaker selection.

Requirements

• Minimum 2-3 years of relevant professional experience
• Excellent written communication skills, with the ability to correspond professionally with senior-level executives and their teams
• Strong organizational skills and attention to detail
• Experience creating and managing spreadsheets and doing data merges
• Ability to solve problems quickly and exercise sound judgment while managing detailed logistical tasks
• Strong commitment to quality, accuracy and the speaker experience
• Self-motivated and able to manage multiple priorities in a fast-paced, deadline-driven environment
• Interest in marketing, adtech, martech and the creator economy
• Ability and willingness to travel to the event
• Availability to work occasional evenings and weekends, particularly in the lead-up to and during the event

Responsibilities

• Coordinate speaker onboarding and collect required materials, including headshots, bios, company logos and session descriptions
• Manage speaker communications, including deadlines, reminders and follow-ups.
• Add and organize speaker assets in SharePoint
• Create and maintain agenda and speaker pages
• Create and manage Speaker consent forms for event and podcast (via Adobe)
• Coordinate with the registration to register speakers and their support staff
• Work with the programming team to update the Speaker Booklet and Guidebook
• Maintain the online Speaker Resources page
• Collect and organize speaker presentations for internal review and production
• Compile and verify speaker and session information for use in marketing and communications
• Coordinate content preparation meetings and onboarding calls for speakers and stage hosts
• Manage the onsite hair and makeup schedule and send appointment invites to speakers
• Send out invitations to speaker and their teams confirming technical rehearsal slots
• Coordinate speaker travel as needed, including airfare, ground transportation and hotel accommodations
• Provide onsite production support by verifying room and stage setup, confirming the correct presentations are loaded, and ensuring speakers and stage hosts are present and prepared.
• Pitching in as needed to help create a fantastic experience for speakers, sponsors and attendees, including support for general logistics activities

Benefits

• Full medical, dental, vision package to fit your needs
• Retirement plan with company match (401K)
• Competitive vacation policy

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed