Construction Submittal Coordinator
About The Position
The Construction Submittal Coordinator supports an active federal construction project onsite at West Point, New York. The role reviews, tracks, processes, and coordinates construction submittals to ensure project documentation is accurate, complete, and compliant with contract requirements. The coordinator works directly with project staff and stakeholders, including government agencies, subcontractors, vendors, and project teams. Experience supporting U.S. Army Corps of Engineers (USACE) or other federal construction projects is highly preferred. Candidates must be able to meet applicable military installation access requirements.
Requirements
- At least 2 years of experience in construction administration, submittal coordination, document control, project engineering support, or a related construction role.
- Experience reviewing and processing construction submittals, shop drawings, product data, and technical documentation.
- Familiarity with construction drawings, specifications, and contract documents.
- Strong organizational skills and ability to manage multiple submittals and deadlines simultaneously.
- Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
- Experience with construction project management or document control software.
- Strong written and verbal communication skills.
- Ability to coordinate effectively with subcontractors, project managers, and other project stakeholders.
- High attention to detail and ability to identify documentation errors or missing information.
- Ability to work onsite at West Point, NY.
- Ability to meet applicable installation access requirements.
Nice To Haves
- Experience supporting federal construction projects, particularly USACE or Department of Defense (DoD) projects.
- Familiarity with USACE submittal requirements and quality control procedures.
- Experience using RMS (Resident Management System), Procore, Autodesk Construction Cloud, or similar construction management software.
- Knowledge of construction submittal registers, specification sections, and approval workflows.
- Experience supporting military installation construction, renovation, or healthcare facility projects.
- Familiarity with construction quality control documentation and project closeout processes.
- Hands-on submittal experience in a Construction Administrator, Project Coordinator, Document Control Specialist, or Project Engineer role.
Responsibilities
- Review incoming construction submittals for completeness, accuracy, and compliance with contract specifications and project requirements.
- Process and track shop drawings, product data, material samples, certifications, and other required documentation.
- Maintain submittal logs and monitor approval status, deadlines, and outstanding items.
- Coordinate with project managers, superintendents, subcontractors, quality control personnel, and government representatives to support timely reviews and approvals.
- Identify missing information, discrepancies, or incomplete documentation and coordinate corrections.
- Submit documentation through designated project management and government systems.
- Track submittal revisions, resubmissions, approvals, and closeout requirements.
- Assist with Requests for Information (RFIs), document control, and other project administrative tasks as needed.
- Ensure submittals are documented, filed, and accessible to the project team.
- Support compliance with USACE procedures, contract specifications, and federal construction requirements.
- Communicate with subcontractors and vendors about outstanding documentation and submission deadlines.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
