CM/CI Services Coordinator

Prime AE Group Inc • Harrisburg, PA

4d • Onsite

About The Position

PRIME AE is seeking a Construction Services Administrator to support its Construction Management and Construction Inspection (CMCI) operations in Pennsylvania, based out of the Harrisburg, PA office. This role provides essential administrative and coordination support to CMCI leadership and field teams. Responsibilities include assisting with project documentation, proposal preparation, staff coordination, and financial tracking to ensure efficient project and operational execution. The position acts as a key operational support function within the CMCI team, facilitating communication between field staff, project managers, and internal departments. This is an ideal opportunity for a detail-oriented individual who enjoys supporting infrastructure projects and collaborating with project managers, inspectors, and internal teams in a dynamic, team-oriented setting.

Requirements

• High school diploma or GED required
• 2–5 years of administrative, project support, or operations experience, preferably in construction, engineering, or infrastructure environments.
• Familiarity with ERP systems and Microsoft Office (Excel, Word, Outlook).
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication skills and ability to work with both field and office teams.
• Ability to work independently while supporting a collaborative team environment.

Nice To Haves

• Associate or Bachelor’s degree preferred.
• Experience managing/administering PennDOT and Pennsylvania Turnpike Commission projects in PennDOT's Engineering and Construction Management System (ECMS) preferred.
• Experience supporting proposals, project documentation, or financial tracking preferred.
• Experience with Deltek, SharePoint, or similar systems is a plus.

Responsibilities

• Provide administrative and operational support to Construction Services leadership and project teams.
• Maintain organized project documentation, including contracts, reports, and correspondence.
• Assist with meeting coordination, agendas, and documentation.
• Support communication between field staff, project managers, and internal departments.
• Assist in the preparation of Statements of Interest (SOIs), proposals, and qualification packages.
• Coordinate with internal teams such as Marketing, Finance, and Contracts to gather required information.
• Support staffing coordination by maintaining records of available field staff and certifications.
• Assist with tracking project assignments and resource needs.
• Support invoice review, tracking, and documentation.
• Assist with budget tracking and project financial reporting.
• Maintain records related to contracts, change orders, and project correspondence.
• Coordinate with internal teams on contract documentation, compliance, and recordkeeping.
• Maintain accurate data within project tracking systems and ERP tools.
• Organize and manage digital files to ensure consistency and accessibility.
• Support reporting needs by compiling and organizing project data.

Benefits

• Flexible career paths across disciplines, from technical expertise to project and people leadership.
• Supportive, flexible environment where careers are built intentionally.
• Work on projects that improve everyday life.
• Colleagues who challenge and respect one another.
• Career Growth
• People-First Culture
• Meaningful Work
• Growth with Purpose
• National Reach, Local Feel

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees