Construction Service Administrator

Thompson Thrift • Houston, TX

6h

About The Position

The Construction Service Administrator supports multifamily construction projects through project administration, document control, subcontractor coordination, and construction closeout activities. This role provides broad administrative and clerical support throughout the construction project lifecycle, helping Project Managers and Project Executives keep documentation accurate, organized, and moving on schedule. It is an excellent opportunity for an organized, detail-oriented professional who enjoys supporting construction teams and coordinating the many documents and processes required to deliver successful projects.

Requirements

• High school diploma or GED
• 2+ years of experience in a clerical or administrative role
• Strong general office and business administration skills
• Proficiency with computers and business software
• Strong grammar, written communication, and document preparation skills
• Ability to follow established instructions and processes while ensuring required actions are completed
• Professional communication skills when working with team members, subcontractors, and material suppliers
• Organized, detail-oriented approach to managing construction documents, files, and administrative processes
• Initiative, adaptability, and a commitment to supporting shared project and company goals

Responsibilities

• Review Project Management and Project Executive correspondence for grammar, spelling, accuracy, and professional presentation
• Prepare final drafts of project correspondence and route documents for signature
• Create and maintain organized electronic and hard-copy construction project files
• Support transmittals, submittals, and submittal log maintenance
• Assist with issuing and tracking subcontracts and purchase orders
• Maintain accurate subcontractor tracking logs
• Support certificate of insurance processes and COI reviews
• Obtain, print, and distribute construction drawings and other project documents to subcontractors and material suppliers as required
• Obtain weekly job cost reports and PCO logs and organize them for construction team review
• Prepare operations and maintenance manuals for construction projects and coordinate distribution at project completion
• Verify that required documents are current and properly organized before staff review meetings
• Support construction project closeout and document archiving

Benefits

• Training
• Mentorship
• Long-term development opportunities
• Competitive benefits
• Flexibility
• Wellness programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED