Construction Safety Administrator

Kokosing Industrial•Carnegie, PA

2d•Hybrid

About The Position

Kokosing is seeking a Construction Safety Administrator to manage and organize all project safety documentation, ensuring compliance with regulations and efficient use of construction software. This role involves maintaining records, supporting safety workflows, tracking metrics, and assisting with training and incident reporting. The administrator will work closely with project teams and safety managers, primarily from an office setting with occasional site visits. Kokosing is a large general contractor with over 75 years of experience in heavy civil/industrial construction, known for its commitment to its workforce and offering attractive rewards for qualified personnel.

Requirements

High school diploma required.
2+ years of experience in construction administration or safety support.
Proficiency in Procore (Safety module preferred), Autodesk Construction Cloud (ACC/BIM 360), Bluebeam Revu (markups, document management), and Microsoft SharePoint and Office Suite (Excel, Word, Outlook).
Experience working with construction project documentation and workflows.
Strong organizational and document control skills.
High attention to detail and accuracy.
Working knowledge of OSHA standards and construction safety practices.
Strong communication and coordination skills.
Ability to manage multiple projects and deadlines.

Nice To Haves

Associate or bachelor's degree in Safety, Construction Management, or related field preferred.

Responsibilities

Maintain and organize all project safety documentation, including JHAs, permits, inspections, incident reports, and training records.
Manage document control and versioning using SharePoint, ACC and company systems.
Ensure proper filing and accessibility of safety files across projects and teams.
Maintain and update Safety Data Sheets (SDS) database.
Utilize Procore to manage safety documentation, incident logs, inspections, observations, and compliance tracking.
Support safety workflows in Autodesk Construction Cloud (ACC), including issue tracking, document management, and field data.
Use Bluebeam Revu to review plans, mark up safety concerns, manage site logistics drawings, and track safety annotations.
Maintain digital records and workflows between platforms (Procore, ACC, SharePoint) to ensure data consistency.
Track and report key safety metrics (TRIR, LTIR, EMR support data, etc.).
Assist with internal audits, client audits, third-party audits, and regulatory inspections.
Ensure compliance with federal, state, and local safety regulations.
Support new hire safety orientation and onboarding documentation.
Track employee and subcontractor safety training, certifications, and expirations.
Schedule and document toolbox talks and safety meetings.
Assist in developing safety communications and training materials.
Support incident reporting and investigation documentation in Procore/ACC.
Track corrective actions and ensure timely follow-up and closure.
Maintain records of near-misses, safety observations, and hazard reports.
Coordinate with project teams to collect daily reports, inspections, and safety paperwork.
Assist safety managers with audits, inspections, and compliance documentation.
Support PPE tracking and distribution records.
Help ensure safety documentation is complete for project startup and closeout.