Construction & Restoration Project Coordinator

Paul Davis Restoration • Monrovia, CA

7d • Onsite

About The Position

Paul Davis Restoration is a fast-growing restoration and reconstruction company specializing in water, fire, mold, and environmental restoration. We pride ourselves on exceptional customer service, quick response times, and delivering high-quality work. We’re looking for someone who enjoys solving problems, staying organized, and helping our project managers operate more efficiently. We’re seeking a highly organized Operations & Procurement Coordinator to support our Project Managers by handling the administrative and procurement tasks that keep our projects moving. This position is ideal for someone who enjoys making phone calls, researching vendors, negotiating pricing, coordinating schedules, and ensuring that every project has the resources it needs to stay on schedule. Your success will allow our Project Managers to focus on managing customers, field operations, and project execution.

Requirements

• Strong organizational skills
• Excellent communication skills
• Comfortable making frequent phone calls
• Strong computer skills (Microsoft Office, Google Workspace, Excel)
• Ability to manage multiple priorities
• Detail-oriented and dependable
• Problem-solving mindset

Nice To Haves

• Construction, restoration, or procurement experience
• Experience with Xactimate, Dash, Encircle, or other construction software
• Purchasing or vendor management experience

Responsibilities

• Research and recruit qualified subcontractors
• Verify licenses, insurance, and certifications
• Obtain competitive bids and pricing
• Maintain an organized subcontractor database
• Build relationships with new trade partners
• Coordinate subcontractor scheduling
• Source construction and restoration materials
• Compare pricing from multiple suppliers
• Place purchase orders
• Coordinate deliveries to job sites
• Track backorders and resolve supply issues
• Research alternative products when necessary
• Assist Project Managers with administrative tasks
• Coordinate inspections and deliveries
• Follow up with vendors and subcontractors
• Update project management software
• Organize project documentation
• Track purchase orders and invoices
• Answer vendor inquiries
• Make outbound calls
• Research products and equipment
• Obtain product specifications and safety data sheets
• Assist with special projects as assigned

Benefits

• Bonus based on performance
• Opportunity for advancement
• Training & development
• Paid holidays
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed