Construction Project Coordinator

Rich Contracting Company, LLC • Peoria, AZ

1d

About The Position

Rich Contracting Company, LLC (RCC) is looking for a Construction Project Coordinator to join their growing team. RCC is a fast-paced commercial general contractor specializing in high-end retail, restaurant, and tenant improvement projects throughout the western U.S. and across the country. This role requires someone who enjoys being in the middle of fast-paced projects, helping to keep everything moving in the right direction. It is not a passive role; the ideal candidate takes ownership, follows up, asks questions, solves problems, and is proactive in communication. The Project Coordinator will work directly with Project Managers, Project Engineers, Superintendents, subcontractors, vendors, and other members of the RCC team from project inception through final closeout.

Requirements

• Extreme organization skills, with the ability to function effectively in hectic situations.
• Ability to manage multiple projects, deadlines, emails, calls, and priorities without losing track of details.
• Proactive follow-up skills.
• Initiative to identify and find missing information.
• Comfortable communicating with Project Managers, Superintendents, subcontractors, vendors, and clients.
• Judgment to know when to use email versus phone calls.
• Ability to professionally push for information when necessary.
• Adaptability to changing priorities.
• Problem-solving orientation.
• Willingness to assist the team as needed.
• Dependability and a focus on completing tasks.
• Great attitude, strong work ethic, and a desire to learn and grow.
• Previous experience with a commercial general contractor, subcontractor, construction manager, architecture firm, or other construction-related company is strongly preferred.
• Understanding of subcontracts.
• Understanding of Certificates of Insurance.
• Understanding of W-9s.
• Understanding of bid packages.
• Understanding of purchase orders.
• Understanding of project closeout.
• Familiarity with construction management software.

Nice To Haves

• Construction experience is a big plus, but not necessary as training will be provided for the right person.

Responsibilities

• Coordinate multiple commercial construction projects simultaneously.
• Support projects from bidding and preconstruction through construction and final closeout.
• Work closely with Project Managers, Project Engineers, and Superintendents to ensure the project team has necessary resources.
• Assist in coordinating the bidding process, including subcontractor solicitation, bid invitations, follow-up, and proposal tracking.
• Receive, organize, and track subcontractor and supplier proposals.
• Prepare, issue, distribute, and track subcontracts, purchase orders, and other project documents.
• Collect and track insurance certificates, W-9s, contracts, and subcontractor onboarding documents.
• Follow up with subcontractors, vendors, and team members regarding missing information or approaching deadlines.
• Support field Superintendents with documentation and administrative needs.
• Maintain organized and accurate electronic project files.
• Track outstanding items, approvals, deadlines, and deliverables.
• Ensure tasks and items do not fall through the cracks.
• Communicate potential issues or missing information to the Project Manager proactively.
• Facilitate communication to resolve issues and obtain necessary information.

Benefits

• Opportunity for growth and career development within a growing company.
• Exposure to various stages of commercial construction projects: Estimating, Preconstruction, Procurement, Construction, Field operations, Project management, Closeout.
• Involvement in actual projects, working alongside the team.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed