Project Coordinator

Allied Fire Protection • McAllen, TX

3h • Onsite

About The Position

The Construction Project Coordinator is responsible for a variety of administrative and coordination tasks related to construction projects. This includes managing project schedules, processing change orders and purchase orders, maintaining various logs and spreadsheets, handling lift rentals, verifying project documentation, and facilitating communication and follow-ups from meetings. The role also involves setting up new construction contracts and job folders, issuing purchase order numbers to vendors, and assisting with the onboarding of new team members to ensure they are equipped for site work and understand time entry procedures.

Requirements

• High School diploma or GED is required
• Excellent written, verbal and presentation skills
• Detail oriented with excellent organization skills
• Proficient in working with Microsoft Office Products including Word and Excel
• Proficient in PDF creation
• Must have valid state driver's license and good driving record

Nice To Haves

• Construction experience, scheduling, PO and process flow experience is a plus
• Similar industry administrative experience is preferred
• PROCORE experience is preferred

Responsibilities

• Request Construction Schedule from General Contractor
• Updates POJ spreadsheet
• Maintain Operations Meeting spreadsheet
• Process Change Orders and maintain Change Order Request Log with deadlines for submittal
• Maintain Workmanship Log for punch list tracking on jobs
• Lift Rentals – tracking, call off, transfers and enters POs
• Verify Foreman Packs
• Verify Test Packs
• Follow Ups from Meetings (Combined notes from Co-CEO, Construction Manager and Estimation Manager)
• Follow Ups from Meetings (To Do lists with deadlines for Construction Manager to distribute)
• Process Construction contracts
• Job Set Up for Construction contracts
• Set Up Job Folders for Construction
• Issue PO# to vendors
• Process & receive Purchase Orders to push to Accounts Payable.
• Save Materials Quotes – historical data for fab
• Ensure new team members understand how to enter time per project, have software training completed, and have everything they need for site

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees