Construction Project Coordinator/Project Engineer

Air Systems • San Jose, CA

19h

About The Position

Air Systems is seeking a highly organized and motivated Project Coordinator to support our Construction business unit. This position plays a critical role in the successful execution of construction projects by assisting Project Managers with project administration, coordination, scheduling, procurement, documentation, and customer communication. The ideal candidate will thrive in a fast-paced environment, possess strong organizational skills, and enjoy collaborating with project teams, customers, subcontractors, and internal departments to ensure projects are completed safely, efficiently, on schedule, and within budget.

Requirements

• 2+ years of project coordination, construction administration, or related industry experience preferred.
• Experience in commercial construction, mechanical, electrical, HVAC, plumbing, or related trades preferred.
• Proficient in Microsoft Office Suite, particularly Excel, Outlook, Word, and Teams.
• Experience with ERP systems, COINS, Procore, PlanGrid, or similar construction management software is a plus.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and competing deadlines.
• Excellent verbal and written communication skills.
• Strong attention to detail and problem-solving abilities.
• Customer-focused with a collaborative team-oriented mindset.
• Ability to work independently and exercise sound judgment.

Responsibilities

• Support Project Managers in the day-to-day administration of construction projects.
• Assist with project start-ups, close-outs, and project documentation.
• Coordinate project schedules, meetings, and communication between project stakeholders.
• Track project milestones, deadlines, and deliverables.
• Create and maintain project files, contracts, change orders, submittmits, RFIs, and closeout documentation.
• Assist with procurement activities, including material orders and subcontractor coordination.
• Monitor project costs and support project financial reporting.
• Coordinate labor, equipment, and material resources to support project execution.
• Assist with estimating and proposal preparation as needed.
• Work closely with Accounting to support billing, invoicing, and project reporting requirements.
• Maintain accurate records within company systems and software platforms.
• Attend project meetings and distribute meeting notes and action items.
• Develop and maintain positive relationships with customers, vendors, subcontractors, and internal teams.
• Escalate project issues and risks to management in a timely manner.
• Support department and company goals while maintaining a strong customer-service focus.
• Other tasks as assigned.

Benefits

• Comprehensive health coverage (medical, dental, vision, prescription).
• Telehealth access and HSA/FSA options.
• Employer-paid Life, Accident, and Disability Insurance: 1.5 times your salary.
• Generous paid time off, with increases each year + 10 paid holidays.
• On-site employee gym and EV plugs and/or bike commuter benefits.
• Opportunities for professional growth through educational assistance and career development programs.
• A flexible work environment and culture that prioritizes team collaboration, work-life balance, and personal well-being.
• 401(k) Savings Plan
• College Coach and employee assistance program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed