Construction Project Administrator- Jobsite

Bracane Company•Dallas, TX

2d•Onsite

About The Position

Keep Large-Scale Construction Projects Running Smoothly. Our client, a nationally recognized leader in commercial construction, is seeking an experienced Jobsite Administrator to become the operational backbone of a major construction project. This role is ideal for an organized, proactive professional who thrives in a fast-paced construction environment and enjoys supporting project leadership while ensuring daily administrative operations run seamlessly.

Requirements

4+ years of administrative experience , preferably supporting commercial construction, engineering, architecture, or project-based environments.
Previous experience supporting Project Managers, Superintendents, or Project Executives is strongly preferred.
Excellent organizational skills with the ability to manage multiple priorities simultaneously.
Strong written and verbal communication skills.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
Experience managing confidential documents and project records.
Ability to work independently while collaborating effectively with a fast-paced project team.
Professional, dependable, resourceful, and customer-service oriented.

Responsibilities

Managing daily administrative operations for an active commercial construction jobsite.
Providing exceptional customer service and professional support to project executives, project managers, superintendents, subcontractors, vendors, and visitors.
Maintaining project calendars, meeting schedules, contact lists, and organizational charts.
Preparing correspondence, reports, presentations, meeting agendas, and project documentation.
Coordinating project meetings, recording and distributing meeting minutes, and managing logistics.
Processing invoices, expense reports, mail, overnight deliveries, purchase orders, and other administrative transactions.
Ordering office supplies, business cards, and project materials while maintaining an organized jobsite office.
Coordinating travel arrangements, visitor access, parking, and project onboarding for new team members.
Establishing and maintaining organized project filing systems and document retrieval processes.
Supporting project technology needs by coordinating with internal IT teams when necessary.
Assisting with project events, special initiatives, and continuous process improvements.
Promoting a professional, collaborative environment while supporting the company's culture, safety standards, and commitment to diversity and inclusion.