Construction Project Administrator

People Solutions Center • Pearl River, NY

2d • $65,000 - $75,000 • Onsite

About The Position

Our client is seeking a Construction Project Administrator to join their team. This role involves managing multiple projects simultaneously, including monitoring and maintaining contracts, submittals, and change orders, as well as updating information in the ProCore software. The position also includes establishing and maintaining project lists, determining bid priorities, maintaining bid records and project schedules, and performing data entry for bids and report generation. Additionally, the role involves submitting project proposals, procuring estimates from subcontractors, coordinating RFI/RFQ information, managing estimating emails and phone calls, applying for permits, gathering subcontractor information, and monitoring subcontractor job-specific insurance. The Construction Project Administrator will also provide phone support and perform other assigned duties.

Requirements

• 3+ years of experience working in an administrative or project support role in a related industry such as landscaping, construction, plumbing, electric etc.
• A High School Diploma/GED is required
• Proficiency with a variety of computer software, including CRMs, databases, presentation software and Excel
• Excellent attention to detail with large and small amounts of data
• Excellent verbal and written communication skills
• Strong operational knowledge of procedures and processes including basic accounting processes
• Typing of 40+ words per minute

Nice To Haves

• associates or higher is preferred
• Bilingual in English/Spanish is preferred

Responsibilities

• Project administration of multiple projects simultaneously including monitoring and upkeeping contracts, submittals, change orders and updating information in our software ProCore
• Establishing and maintaining lists for projects and determining the correct priority of bids
• Maintaining bid records and project schedules
• Data entry of bid information and running reports
• Submitting project proposals including procuring estimates from subcontractors and coordinating RFI/RFQ information
• Managing Estimating emails and phone calls
• Applying for permits and gathering information from subcontractors as well as monitoring subcontractor job-specific insurance
• Providing phone support
• Other duties as assigned

Benefits

• health benefits after 90 days
• 401k with a 4% employer match
• paid time off
• vacation time

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED