Construction Procurement Coordinator

Woodfield Landscaping • Bel Air, MD

1d • Onsite

About The Position

Woodfield Outdoors is seeking a proactive and detail-oriented Construction Procurement Coordinator to support purchasing, subcontractor coordination, vendor management, and project readiness. This role requires an understanding of construction operations, the ability to recognize inconsistencies in plans or quantities, and a commitment to preventing procurement issues from delaying projects. Woodfield Outdoors specializes in creating exceptional outdoor living spaces, including pools, pavilions, outdoor kitchens, entertainment areas, and custom landscaping projects. With over 30 years of experience, the company emphasizes teamwork, transparency, communication, integrity, and trust, aiming to deliver outstanding projects and an exceptional client experience.

Requirements

• 3+ years of experience in construction procurement, purchasing, project coordination, or a similar role.
• Experience working within construction, landscaping, pools, outdoor living, or residential building environments.
• Working knowledge of construction materials, plans, quantities, and subcontractor scopes.
• Ability to identify inconsistencies in pricing, plans, quantities, or project requirements.
• Strong attention to detail and organizational skills.
• Excellent follow-through and personal accountability.
• Ability to work with urgency and manage changing priorities.
• Strong communication skills with vendors, subcontractors, and internal teams.
• Comfortable managing multiple orders, deadlines, and active projects.
• Proficiency with spreadsheets, purchasing systems, and project management software.
• Ability to track pricing, costs, documentation, and billing information.
• Strong problem-solving skills and a proactive mindset.
• Ability to work independently while contributing to a team environment.

Nice To Haves

• Experience with Buildertrend or similar construction management software.
• Procurement experience within the pool, landscaping, or outdoor living industry.
• Familiarity with seasonal service operations, including winter covers or snow services.
• Existing relationships with construction vendors or subcontractors.

Responsibilities

• Coordinate subcontractors, vendors, materials, and equipment for active projects.
• Create, issue, organize, and track purchase orders.
• Confirm vendor pricing, availability, lead times, and delivery schedules.
• Request and compare pricing to help secure competitive costs.
• Review construction plans, quantities, purchase requests, and scopes of work.
• Identify discrepancies between plans, materials, quantities, and project requirements.
• Escalate missing information or potential procurement issues before they affect schedules.
• Ensure vendors and subcontractors are prepared before each project phase begins.
• Track orders and deliveries to prevent avoidable delays.
• Maintain accurate vendor, pricing, purchasing, and invoice records.
• Coordinate closely with project managers, field teams, accounting, and leadership.
• Follow up on outstanding orders, vendor commitments, and subcontractor requirements.
• Support billing documentation and revenue tracking.
• Manage winter cover and snow account operations.
• Coordinate winter service scheduling with field teams.
• Track completed winter and snow services to ensure accurate billing.
• Use company software and project management systems to maintain current information.
• Identify opportunities to improve purchasing, scheduling, cost control, and vendor accountability.

Benefits

• Full-time position
• Competitive salary of $65,000 to $70,000, based on experience
• Performance bonus opportunities
• Benefits package
• Professional growth opportunities
• Supportive and team-oriented work environment
• An important role in project readiness, cost control, and operational efficiency
• The opportunity to work with a respected company known for quality and client satisfaction

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed