Construction Payroll Coordinator

Ballard Marine Construction•Neenah, WI

4d•$22 - $28•Onsite

About The Position

Ballard Marine Construction is seeking a Construction Payroll Coordinator to ensure accurate and timely payment of union and non-union craft employees. This role involves managing field time entry, payroll support, prevailing wage administration, and labor data across construction projects. The coordinator will work closely with field teams, Payroll, Project Controls, and Project Management to validate workforce data, reconcile payroll information, support labor compliance, and ensure accurate labor cost capture. The position requires exceptional attention to detail, strong organizational skills, and the ability to manage high-volume payroll and workforce data in a fast-paced construction environment. As the candidate develops, there will be opportunities to expand into broader project operations responsibilities and career growth within the company.

Requirements

High School diploma or equivalent
Driver’s License
2+ years of payroll, timekeeping, workforce administration, or related administrative experience
Experience processing employee timekeeping and payroll
Union and non-union payroll experience
Prevailing Wage / Davis-Bacon experience
Exceptional attention to detail with high-volume data entry
Strong Microsoft Office skills, including Excel
Strong organizational and time management skills
Ability to prioritize multiple deadlines in a fast-paced environment
Excellent verbal and written communication skills
Self-motivated with the ability to work independently
Ability to build strong working relationships with field personnel and project teams
High level of accuracy and accountability
Self-motivated with the ability to work independently and as part of a team
Ability to build strong working relationships with field personnel, project teams, and internal stakeholders

Responsibilities

Entering and maintaining accurate field employee time records
Processing high-volume payroll-related data
Supporting weekly payroll activities for union and non-union craft employees
Supporting Prevailing Wage/Davis-Bacon administration by reviewing labor classifications and pay requirements
Reviewing weekly payroll edit listings and control reports for accuracy
Reconciling payroll and workforce data
Entering and maintaining equipment job cost information
Maintaining project payroll documentation and supporting year-end audits
Managing the Daily inbox and responding to payroll-related requests
Project setup and maintenance
Davis-Bacon/Prevailing Wage project setup
Purchase Order entry and tracking
Contract, subcontract, and budget change orders
Subcontract setup and documentation
Workflow routing and coding
Project billing support
Accounts receivable support
Field reporting and forecasting
Vendor and subcontractor onboarding
Project documentation management
Labor compliance support
General project administrative support