Construction Operations Specialist

GRID ALTERNATIVES,•San Diego, CA

3d•Onsite

About The Position

GRID Alternatives is a national leader in making clean, affordable solar power and solar jobs accessible to low-income communities and communities of color. GRID is an entrepreneurial, high-growth non-profit organization that provides direct solar installation and project development; clean mobility options; workforce training and service-learning opportunities; and low-income solar policy advocacy. Our Vision: a rapid, equitable transition to a world powered by renewable energy that benefits everyone. Our Mission: to build community-powered solutions to advance economic and environmental justice through renewable energy. At GRID, we care about each other and know that each employee has a whole self that includes life outside of work. Our culture supports learning, growth and well-being of all of our team members. Summary of the role: Coordinate internal process work aspects of the project cycle for residential and commercial projects. This may include management support of budget and timelines, management of clients, labor compliance, and scheduling. The role primarily involves handling and coordinating documents as well as the subcontractor process. This position works closely with the Project Manager to make sure subcontractors submit all required documents. It also maintains records in alignment with company policies and procedures. It is the responsibility of the individual in the Operations Specialist role to ensure that the prequalification process is completed for all new and potential subcontractors. In addition to this, the Operations Specialist ensures that scope, schedules, documents, and updates are provided at weekly meetings.

Requirements

Must have a minimum of 2-3 years of solar coordination and operations with experience in solar, electrical, roofing, ESS, etc.
Extensive knowledge of electrical construction, including installation, codes, and safety issues
Excellent understanding of solar operations workflow, as well as installation processes

Responsibilities

Lead and coordinate the tracking, management and successful completion of solar, storage, carport, ground mount, etc. projects, from initial site visits scheduling through permission to operate (PTO)
Ensure clear communication with internal team, external customers, and representatives responsible for labor regulations to help identify, define and meet project requirements, scope, and important metrics
Help prepare project proposals, contracts, timeframes, schedules and budgets.
Handle and coordinate project scheduling to ensure smooth completion, including organizing and scheduling site visits, installations, deliveries, service calls, inspections and appointments
Prepare and track project documentation and reporting for compliance, due diligence and financials
Maintain flexibility to support office administration and organization including phones, filing, data entry, errands, etc.
Develop relevant measures to address any deficiencies identified
Maintain comprehensive records of quality assessments, inspections, and any non-conformities
Foster open and effective communication between collaborators including project teams, clients, and labor compliance representatives
Find opportunities for process improvement and standard methodologies to enhance overall project quality
Use cloud-based PM and CRM platforms, spreadsheets, and reporting systems (MS Office, G Suite, Salesforce, etc.), ensuring on-track, on-time and within budget projects
Compile weekly reports for management meetings