Construction Operations Coordinator

Empire Property Management Group LLC•Easton, PA

36d•$55,000 - $65,000•Onsite

About The Position

Empire Property Construction (EPC) is looking for a Construction Operations Coordinator to be the operational hub of our construction division. Working directly with our Construction Division Manager, you'll keep jobs moving from the moment a work order comes in through final invoice: scheduling crews and subcontractors, ordering materials, coordinating city inspections, and keeping billing and job costs accurate. This is a desk-based coordination role (with occasional site visits) for someone who loves keeping a lot of moving parts organized and takes pride in nothing slipping through the cracks.

Requirements

3+ years of administrative, coordination, or project support experience, ideally in construction, maintenance, or property management.
Familiarity with construction workflows: work orders, subs, materials, inspections.
Experience with invoicing, billing, or job costing.
Sharp attention to detail and the ability to manage multiple schedules at once.
Proficiency with Microsoft Office and/or Google Workspace.
A valid driver's license and reliable transportation.

Nice To Haves

AppFolio or construction/job costing software experience.
Familiarity with PA municipal permitting and inspections.
Ability to read estimates, scopes of work, or basic drawings.
Bilingual (English/Spanish).

Responsibilities

Receive, log, and schedule incoming work orders from our property management company and outside clients.
Schedule field technicians, crews, and subcontractors, and keep everyone informed of changes.
Order and track materials, code purchases to the right jobs, and reconcile supplier invoices.
Schedule municipal inspections and track permits from application through approval.
Prepare client invoices, maintain job costing data, and follow up on outstanding balances.
Support the Construction Division Manager with calendar, correspondence, job tracking, and documentation.