Construction Operations Administrative Coordinator

New Orleans Restoration Properties•New Orleans, LA

88d•$24 - $32•Onsite

About The Position

New Orleans Restoration Properties (NORP) is hiring a full-time Construction Operations Administrative Coordinator for its New Orleans, Louisiana office. The role supports departments, project managers, vendors, and company leadership, helping maintain accuracy, compliance, organization, and efficient daily operations. The coordinator manages records, coordinates meetings, prepares professional correspondence, tracks assignments, supports construction administration, and monitors deadlines across simultaneous projects. Construction paperwork such as permits, licenses, renewals, and project documents must be submitted on time. The position uses Monday.com and the Entrepreneurial Operating System (EOS) to support workflows, follow up on assignments, and maintain departmental accountability. Additional work includes maintaining communications and vendor records, supporting project managers with administrative needs and audit records, helping meet payroll requirements, coordinating leadership meetings and materials, and supporting operational improvement initiatives. The coordinator also retrieves mail, monitors office inventory, onboards vendors, and handles other duties as needed. The typical schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with some flexibility for business needs or local errands. Pay is $24.00–$32.00 per hour, based on experience.

Requirements

At least 3 years of administrative, operations, or construction administration experience.
Experience using workflow management software and Google Workspace.
Effective written and verbal communication skills and the ability to handle sensitive information with discretion.
Strong attention to detail and organizational skills.
Time-management skills and the ability to manage simultaneous priorities effectively.
Proactive problem-solving skills and the ability to follow up on tasks to ensure completion.
Ability to collaborate across departments.
Ability to take ownership of responsibilities and be accountable for results.
Commitment to supporting continual improvement and growth initiatives.
Ability to pass a background check and drug screening.

Nice To Haves

Experience in construction administration or real estate.
Payroll experience.
Experience using Monday.com.
Experience using AI tools such as Claude or ChatGPT.

Responsibilities

Support departments, project managers, vendors, and company leadership with administrative and operational tasks.
Maintain records and coordinate meetings, correspondence, task assignments, and construction administration.
Track deadlines across simultaneous projects and submit permits, licenses, renewals, and project documents on time.
Communicate professionally by phone, email, and in person, directing information to the appropriate parties.
Use Monday.com and EOS to support workflows, follow up on assignments, and maintain departmental accountability.
Maintain organized communication records and subcontractor and vendor files, ensuring compliance with regulations.
Assist project managers with administrative duties, including maintaining audit records and helping ensure payroll requirements are met.
Help company leadership coordinate meeting schedules and materials and execute operational improvement initiatives.
Retrieve mail from the post office, monitor office inventory, and onboard new vendors.
Perform other duties as needed to support business operations.